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Facilities Coordinator

Kuala, India

Description

RWDI is a global engineering and environmental consulting firm, bringing our wide range of experience and skills together to develop a better, holistic solution for our clients. We share a fundamental dedication to earning the trust and exceeding expectations of our clients.

RWDI is seeking a motivated individual to join us as a Facilities Coordinator at our Trivandrum location.

Facilities Coordinator provides high-quality facilities services. Is responsible for physical building related items, shipping as well as the physical safety of the buildings. Internally, the holder of the position will enforce security rules, follow-up on building and facility requests, facilitate negotiation with vendors and contractors, and coordinate any personnel necessary to carry out assigned projects. This role supports the India Office.

Key Responsibilities

In this role you will be:

Coordinating facility services such as building maintenance and repair, custodial services, delivery services, security systems, HVAC and equipment maintenance
Conducting basic maintenance, installations, and repairs
Managing facilities requests ensuring timely resolution
Managing facilities related external vendors, contractors, and subcontractors and ensure they meet and follow safety policy requirements
Assist planning and coordinating office moves/relocations
Managing an accurate inventory of all physical assets related to the facilities, reports on their condition, and make recommendations for future capital purchases
Ensuring compliance with local jurisdictional building codes, standards and lease agreements
Evaluating, advising, acquiring installing and maintaining a variety of furniture, shelving, fixtures, equipment, and supplies
Conducting facility safety and physical security inspections (fire systems, heating, HVAC) and following up on observations
Participating in workstation planning including assessing staff placements, spatial layouts, and on/offboarding procedures
Maintaining accurate floor plans and seating maps
Working closely with IT to coordinate physical moves of workstations, data cabling, etc.

Skills, Knowledge and Expertise

Minimum of a UG degree and relevant work experience
Proven experience in a facilities or office coordination role (1-3 years preferred).

Strong organizational and problem-solving skills.

Excellent communication and interpersonal abilities.

Proficient with Microsoft Office and basic facility management tools/software.

Ability to manage multiple priorities in a fast-paced environment.

Knowledge of health and safety regulations is a plus.

Must be able to wear and use appropriate person protective equipment as necessary
Experience providing facilities and/or physical safety support for large buildings and managing external contractors/vendors
Experience with the Microsoft Office Suite
Ability reading and understand drawings
Capacity to quickly learn new software
Proven excellent communication and interpersonal skills
Demonstrated commitment to excellent customer service
Excellent analytical and problem-solving skills
Demonstrated initiative to address issues as they arise
Well-developed organizational skills
Demonstrated ability to perform maintenance and light repairs on a variety of furniture and equipment
Asset: Experience with security systems including security patrols, alarm systems, cameras, and fob systems

Benefits

An opportunity to work with highly experienced Industry Leaders
A variety of long-term growth and development opportunities as well as ongoing training, support and guidance
Employee Assistance Program and Health and well-being initiatives
Flexible work arrangements

About RWDI

RWDI is a leading climate and performance engineering firm that has been helping clients tackle complex engineering challenges in the built environment for more than 50 years. With deep technical expertise, we drive success on ambitious building, industry, and infrastructure projects — enhancing performance, resiliency, and efficiency. Our extensive technical services span every project stage to help maximize performance while minimizing environmental impact. With a team of more than 800 engineers, scientists, and sustainability specialists in more than 30 offices across North America, Europe, and the Asia-Pacific region, we’re a truly global company. For more information, visit rwdi.com and connect on LinkedIn.

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