Facilities Coordinator

The company

Swatch Group is an international group active in the design, manufacture and sale of finished watches, jewelry, watch movements and components. Swatch Group supplies nearly all components required by its 18 watch brands, and Swatch Group companies supply movements and components to third-party watchmakers in Switzerland and around the world. Please be sure to visit our brands' websites to learn more about their fantastic products.

Swatch Group is also a key player in the manufacture and sale of electronic systems used in watchmaking and other industries.

Job description

Facilities Coordinator

We are seeking a motivated, customer service oriented individual to support the Retail Development team.

Facilities coordinators handle building-equipment emergencies on an ongoing basis and serve as a liaison between company employees and outside contractors called in to fix problems. Facilities coordinators manage building and equipment maintenance schedules, test building security systems and prepare for emergencies by creating action plans. They may be involved in planning for the future building space and supply needs of an organization. Coordinators communicate daily with supply vendors and update company executives regularly.

This role will be joining a small team of 2 other Facilities Individuals to support the retail business. This position is an office based position, Monday through Friday.

Profile

Responsibilities include:

• Facilities management of all SIS location
• Managing building and equipment maintenance schedules.
• Responding to urgent maintenance calls.
• Provide back up for all facilities management for Corporate retail stores as and when required
• To provide proactive facilities management including all maintenance and service contracts, as well emergency repairs.
• To process all purchase orders, invoices relating to facilities management
• Assist with competitive bidding
• To follow all internal processes and protocol
• Responsible for updating all vendor and contact files.
• Provide regular reporting to Manager as agreed.
• Work and communicate effectively with different departments and retail locations.
• Perform general administrative duties relating to facilities
• Any other work as required by Facilities Supervisor and Retail Development Manager
• To provide emergency availability alternate weekends

Professional requirements

Requirements

• Two to Five years’ experience in facilities management in either retail or commercial environment.
• Ability to troubleshoot retail maintenance and construction issues at all times.
• Basic knowledge of construction
• Experience of SAP desirable, but will consider other well-known systems
• Basic knowledge of Excel necessary
• Excellent communication skills
• Ability to multi-task and handle changing priorities
• Excellent verbal and written communication skills
• Proficient computer skills including Microsoft Office and SAP
• The ability to work well with all levels of internal management and staff
• Strong time management skills

Additional Skill Requirements:

• Must be self-motivated and a self-starter; quick learner for a multifaceted business and companion domestic and international staff;
• Must possess strong organizational, project management and problem-solving skills with multi-tasking abilities in a fast-paced corporate environment;
• Arrive early and work late if necessary
• Understand and follow posted work rules and procedures
• Accept constructive feedback
• Must be a team player

This description outlines the basic responsibilities and requirements for the role. This is not a comprehensive listing of all job duties of the Facilities Coordinator. Duties, responsibilities and activities may change at any time with or without notice.

Benefits Program

The Swatch Group is an equal opportunity employer that promotes diversity and is committed to environmental sustainability.

• Excellent health, dental and vision insurance (employee and dependents are eligible 1st of the month following 30 days; generous employer contribution)
• Immediate participation in the 401(k) and 100% vested employer match after one year (maximum 4% employer match with 5% employee contribution)
• Company paid life insurance and Long Term Disability
• 18 days of PTO per year
• Special bucket of sick time per year extended paid time for medical, parental and military leave
• Holiday pay
• Voluntary FSA, STD, Accident/Hospital Indemnity insurance
• Employee product discount

For more information please see https://transparency-in-coverage.uhc.com/

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Job Reference: SGUS_02211