Facility Management Analyst

Seddiqi Holding is a Family-owned and managed company with a unique, diversified portfolio of businesses and brands across numerous sectors. The business includes Ahmed Seddiqi, Seddiqi Properties, Swiss Watch Services and Mizzen.

We are looking for a Facility Management Analyst who will play a crucial role in supporting the Facilities Management team by providing financial, operational, and analytical insights to optimize service delivery and cost efficiency. This role involves managing and analyzing FM-related data, tracking expenses and overseeing procurement documentation. The FM Analyst will support forecasting, budgeting, and reporting activities to drive informed decision-making and continuous improvement across the FM portfolio.

Key Responsibilities:

• Assist in the preparation and monitoring of FM budgets including Capex/Opex spend for FM portfolio including properties and retail stores.
• Support the HOD & Manager team in financial Modelling and forecasting exercises.
• Conduct detailed expense analysis and budget variance reporting on monthly and quarterly basis to identify trends and anomalies.
• Monitor actual financial performance against budgeted figures and highlight significant variances.
• Reallocate budgetary resources from underutilized accounts to cover exceeded expenses, subject to approval.
• Review monthly capital expenditure reports and control special repairs and maintenance budgets.
• Identify cost savings opportunities based on recurring expenses and propose strategies for improving operational efficiency.
• Analysing data will be a key requirement for this role.
• Propose corrective actions and strategies to improve financial performance and operational efficiency.
• Investigate the causes of variances and provide analysis to management for decision-making purposes.
• Collaborate with the FM engineering team to ensure accurate and timely financial reporting.
• Prepare and consolidate financial, management, and procurement reports for internal stakeholders.
• Maintain and monitor the asset list (Capex expenses) for each property.
• Track regular and ad-hoc facility expenses, including insurance cases, ensuring budget compliance.
• Lead the master data consolidation project for utilities and streamline payment tracking.
• Work closely with the procurement team to manage POs, GRNs, and vendor documentation.
• Conduct vendor meetings to monitor pending POs and payments.
• Verify that accounting teams apply correct expense codes and that expenses align with budget allocations.
• Oversee procurement activities across FM portfolios, ensuring timely execution and accurate documentation and reporting for PRs/POs, contracts and invoices.
• Ensure all the AMC Contracts & Other high value expenses are based on the approved internal DOA structure.
• Implement technology-driven solutions to track procurement trends and consolidate spend data.
• Preparation of graphs & analysis report on expenses, utility bills etc.
• Work on the Smartsheet, SAP, ARIBA and CAFM software to track work orders and extract the maintenance history of each Property to generate financial dashboards.

About You:

• 3-5 years job related experience and overall 4+ years’ experience working in a fast-paced environment in facility management as Administrator or similar role.
• Bachelor Degree in Commerce / Accounts or equivalent with a strong knowledge of Financial Management.
• Experience working on any CAFM system like FSI, Maximo or any maintenance ticketing system
• Excellent analytical and problem-solving skills.

If you are ready for your next challenge, Apply Now!