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Finance Assistant
Benefits:
- Dental insurance
- Health insurance
- Paid time off
The Flagler Museum is seeking a detail-oriented and organized Finance Assistant to support the day-to-day accounting operations of the Museum.
This position plays a key role in maintaining accurate financial records through the processing of accounts payable, recording daily revenues and deposits, assisting with month-end close activities, and supporting general accounting functions. The Finance Assistant works closely with departments across the Museum to ensure financial transactions are processed accurately, timely, and in accordance with established procedures.
This position is ideal for an individual who enjoys working with numbers, thrives in a fast-paced environment, and takes pride in accuracy, organization, and customer service.
Essential Duties & Responsibilities
Accounts Payable
- Process vendor invoices and employee reimbursements.
- Verify coding, approvals, and supporting documentation.
- Prepare accounts payable batches for review and payment.
- Maintain vendor files and assist with vendor inquiries.
- Monitor outstanding invoices and ensure timely payment.
Revenue & Deposits
- Record and reconcile daily revenue activity from admissions, memberships, retail sales, programs, events, and other revenue sources.
- Prepare and process daily bank deposits.
- Reconcile cash, checks, and credit card activity.
- Investigate and resolve revenue discrepancies.
- Maintain supporting documentation for all deposits and revenue transactions.
Month-End Close Support
- Assist with monthly account reconciliations.
- Prepare journal entries and supporting schedules.
- Assist with credit card reconciliations.
- Support month-end and year-end closing procedures.
- Maintain organized accounting files and documentation.
Administrative & Accounting Support
- Assist with audit preparation and requests for supporting documentation.
- Maintain electronic and physical accounting records.
- Support special projects and departmental initiatives as assigned.
- Provide excellent customer service to Museum staff, vendors, and external partners.
Qualifications
Required
- Associate’s degree in Accounting, Finance, Business Administration, or related field, or equivalent work experience.
- Minimum 2 years of accounting, bookkeeping, accounts payable, or related experience.
- Strong attention to detail and organizational skills.
- Proficiency in Microsoft Excel and Microsoft Office applications.
- Ability to manage multiple priorities and deadlines.
Preferred
- Experience with nonprofit accounting.
- Experience with accounting software such as Financial Edge, Microsoft Great Plains, QuickBooks, Sage, or similar systems.
- Experience processing high volumes of accounts payable and daily cash receipts.
Knowledge, Skills & Abilities
- Strong numerical and analytical skills.
- Ability to maintain confidentiality and handle sensitive information.
- Excellent organizational and time management skills.
- Ability to work independently and as part of a team.
- Strong written and verbal communication skills.
- Commitment to accuracy and attention to detail.
Physical Requirements
- Ability to sit for extended periods and work at a computer.
- Ability to occasionally lift and carry files or boxes up to 25 pounds.
Compensation & Benefits
- Competitive salary based on qualifications and experience.
- Health, dental, and vision insurance.
- Retirement plan participation.
- Paid time off and holidays.
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