Financial Administrative Assistant

SUMMARY STATEMENT:

Ensure company documents and records are managed securely and accurately, while providing day-to-day banking support (cash handling, deposits/withdrawals, forms, guarantees) and operational assistance to the Credit team and Head Office.

KEY RESPONSIBILITIES:

Document control & records management

• Maintain secure filing (physical & digital) and version control of company documents.
• Track, archive, and retrieve records per policy and retention schedules.
• Handle top-confidential information with strict discretion.

Audit readiness

• Prepare and organize records for internal/external audits.
• Close gaps identified in audits and keep evidence logs updated.

Banking & cash operations

• Handle cash collection and reconciliation; prepare daily deposit slips.
• Conduct bank deposits/withdrawals; complete and file related forms.
• Coordinate guarantee/letter collections and renewals with banks.
• Provide cashing support to the Credit Department as needed.

Inter-office logistics

• Visit Head Office to collect/submit documents; manage secure hand-over logs.

General administration

• Support ad-hoc operational tasks assigned by Finance/Credit leadership.

REQUIREMENTS

Qualifications Experience Skills

• Diploma or Bachelor’s degree in Finance/Accounts.

Experience

• 2+ years of relevant experience in records management and/or banking operations.

Skills

• Strong English communication skills (written & verbal).
• Solid knowledge of basic banking activities: deposits, withdrawals, form filling, guarantee collection.
• Proficient with MS Office (Excel, Word); comfortable with