Fixed Asset & Inventory Control Executive (Healthcare Sector)

Job Title: Fixed Asset & Inventory Control Executive (Healthcare Sector)

Key Responsibilities

1. Fixed Asset Management

• Maintain and update the Fixed Asset Register (FAR) for all medical and non-medical equipment.
• Coordinate asset tagging (barcoding/RFID) and ensure traceability across all departments.
• Perform periodic physical verification of assets and reconcile variances.
• Monitor asset condition, depreciation schedules, and useful life in compliance with accounting policies.
• Coordinate asset acquisitions, transfers, disposals, write-offs, and auction processes.
• Support annual external and internal audits with required asset-related documentation.

2. Inventory Control

• Manage inventory levels of medical supplies, pharmaceuticals, consumables, and general store items.
• Track inventory movement using ERP or hospital information systems (HIS).
• Conduct regular and cycle inventory counts; investigate and resolve discrepancies.
• Ensure proper storage, handling, and expiry management of medical consumables.
• Optimize stock levels to avoid stockouts or overstocking based on consumption patterns.
• Collaborate with procurement and pharmacy for restocking and demand planning.

3. Compliance & Documentation

• Ensure adherence to healthcare regulations, safety standards, and internal SOPs.
• Maintain comprehensive documentation for assets, inventory transactions, and audits.
• Support implementation of quality standards (e.g., JCI, NABH, ISO) relevant to asset and inventory control.
• Ensure proper documentation of equipment calibration, maintenance, and AMC/CMC records.

4. System & Process Management

• Utilize ERP/HIS modules for accurate data entry, reporting, and analysis (e.g., SAP, Oracle, Infor, Odoo).
• Develop and update asset and inventory control workflows for operational efficiency.
• Train department users on asset handling, inventory procedures, and system usage.
• Identify gaps and recommend process improvements to reduce loss/pilferage and enhance traceability.

5. Reporting & Analysis

• Generate regular reports on asset status, inventory levels, depreciation, and consumption trends.
• Analyse equipment utilization and advise on optimization opportunities.
• Present audit findings, variance analyses, and process improvement metrics to management.

Required Qualifications & Skills

Education

• Bachelor’s degree in Accounting, Finance, Supply Chain, Business Administration, or equivalent.
• Preferable: Certification in supply chain or asset management (e.g., CSCP, CIPS, CPIM).

Experience

• 3–5 years of experience in fixed asset management or inventory control.
• Healthcare sector experience (hospital, diagnostic center, medical device company) preferred.
• Hands-on experience with ERP systems and asset/inventory modules.

Technical Skills

• Strong Excel/ERP/HIS proficiency.
• Knowledge of asset tagging methods (barcode, RFID).
• Understanding of depreciation methods and basic accounting fundamentals.
• Familiarity with medical equipment categories and consumable management.

Soft Skills

• Strong analytical and problem-solving ability.
• Excellent communication and coordination skills.
• Detail-oriented with high accuracy.
• Ability to work independently and under pressure.

Job Type: Full-time