Fleet Administrator

About the Role:

We are looking for a detail-oriented and highly organized Fleet Administrator to support our Fleet Department. In this critical role, you will provide administrative and data management support to ensure smooth and compliant fleet operations. You’ll play a key part in maintaining accurate records, preparing reports, managing expenses, and ensuring compliance with internal and external standards.

Key Responsibilities:

Data Management & Reporting

• Maintain accurate logs for daily trips, maintenance, vehicle use, and travel records
• Compile and submit bi-monthly dashboard reports and ADNOC monthly financial reports
• Upload ADNOC-related data to Power BI and assist with formatting reports
• Generate and share reports for YOSH, SALIK, DARB, and other fleet-related expenses

Administrative Support

• Manage traffic fine communications and upload ACR fine data
• Handle submission of cash and credit card claims related to fleet usage
• Update daily driver checklists and follow up on operational trip emails
• Track and ensure timely payment of Traffic Fine Reports (TRFs)
• Maintain updated vehicle registration records across ADNOC Plus and internal systems

Operational Accuracy & Compliance

• Assist with SALIK and DARB invoice cost allocations
• Support ADNOC analysis and help allocate rental invoice costs
• Contribute to incident/accident reporting and basic documentation
• Ensure compliance with all internal procedures and audit requirements

Qualifications & Skills:

Education & Experience

• Diploma or Bachelor’s degree in Business Administration, Logistics, or related field
• Minimum of 2 years of administrative experience, preferably in fleet or logistics operations

Knowledge & Skills

• Basic understanding of UAE traffic systems and vehicle registration procedures
• Familiar with SALIK, DARB, and ADNOC reporting systems (preferred)
• Proficient in Microsoft Excel and Power BI
• Strong attention to detail and accuracy in data entry
• Excellent organizational and time-management skills
• Clear communication skills and ability to collaborate across departments
• Capable of handling confidential information with integrity