Fleet Data and Compliance Coordinator

Responsibilities

• Collect, manage, and analyze data from telematics, fuel platforms, and maintenance records.
• Maintain and update Fleet Master Data with accuracy and consistency.
• Generate and present reports on KPIs: fuel usage, mileage, downtime, and cost metrics.
• Monitor budget vs. actual spending and identify cost-saving opportunities.
• Process monthly fuel, maintenance & repairs invoices and ensure timely payment and settlement.
• Coordinate with suppliers for maintenance scheduling and spare parts delivery.
• Collaborate with internal departments (Legal, Procurement, Finance, etc.) to support fleet operations.
• Monitor vehicle safety, utilization, and driver behavior using telematics.
• Review fleet checklist results and ensure corrective actions are implemented.
• Support onboarding/offboarding of vehicles, including documentation and system updates.
• Contribute to the development and refinement of fleet policies and procedures.
• Participate in internal and external fleet audits and support implementation of findings.
• Track vehicle registration, insurance, and compliance deadlines.
• Organize fleet-related training sessions and awareness campaigns.
• Maintain a fleet dashboard for real-time operational visibility.

Minimum Requirements:

• Bachelor’s degree in business administration, Logistics, or related field.
• 2+ years of experience in fleet operations, logistics, or data coordination.
• Proficiency in Excel, Power BI, and fleet management software.
• Strong analytical, organizational, and communication skills.
• Ability to manage multiple stakeholders and prioritize tasks effectively.