Planning Controller Specialist

Job Responsibilities:

• Receives clients' requests from the Client Relations department and assigns the suitable facilitator after checking their availability.
• Requests session details from the Client Relations to provide the concerned departments with the required information. (E.g. number of participants – date – time – location).
• Receive the Material Link from the Technical Team.
• Communicate with the Purchasing team to provide the program's required Printing and Program Related Material.
• Ensures with the storekeeper that all the materials are ready and well-revised regularly.
• Revise the inventory balance with the storekeeper and submit the purchase order to the purchasing team to refill it.
• Communicate with the concerned department to order the VA equipment related to training.
• Arrange transportation related to programs after communicating with Facilitators and advising the Purchasing function to take action.
• Ensure all logistics details are well communicated to Facilitators before the session.
• Ensure that the percentage of facilitator fees does not exceed a specific limit. (Monthly report).
• Prepare a monthly report on the capacity planning of facilitators, which forecasts their availability for the next three months.

Job Requirements:

• Bachelor's Degree in Business Administration or any relevant field from a reputable university.
• 2-4 years of experience in a Logistical/Operational/Administrative role.
• Excellent knowledge of Microsoft Office.
• Excellent English language speaking and writing skills.
• High attention to detail.
• Organized and logical, willing to adapt quickly to changing policies and procedures.
• Must be able to work as part of a team in a fast-paced and pressured environment.
• Planning & Organizing.
• Client-orientation.
• Business Sense.
• Problem Solving & Decision Making.
• Communication & Teamwork.

Job Type: Full-time