Freelancer Project Coordinator

Job Summary:
We are seeking a detail-oriented and creative Event & Exhibition Coordinator/Manager to plan, organize, and execute events and exhibitions from concept to completion. The role requires strong organizational, budgeting, and vendor management skills, as well as the ability to thrive in fast-paced environments.

Key Responsibilities:
Planning and Concept Development

• Collaborate with clients to understand their needs, budgets, and objectives.
• Assist in developing the overall concept and vision for events and exhibitions.

Budget Management

• Prepare and manage event budgets to ensure cost-effectiveness.
• Track expenses and negotiate with vendors to secure competitive rates.

Logistics and Vendor Coordination

• Identify and book suitable venues.
• Research, liaise, and coordinate with vendors for catering, décor, equipment, and services.
• Oversee the timely delivery and setup of event materials.

On-site Execution

• Develop detailed event timelines and supervise staff/volunteers.
• Manage on-site setup including design, technical aspects, and décor.
• Troubleshoot technical or operational issues promptly.
• Act as the main point of contact for clients and vendors during events.

Promotion and Marketing

• Plan and implement marketing strategies to maximize attendance.
• Coordinate publicity efforts with internal or external marketing teams.

Post-Event Management

• Oversee breakdown and cleanup after events.
• Collect feedback from clients and participants.
• Prepare post-event reports highlighting outcomes and improvements.

Required Skills and Qualities:

• Strong organizational and multitasking abilities.
• Excellent attention to detail and time management.
• Creativity and problem-solving skills.
• Strong communication and relationship-building skills.
• Effective negotiation and budget management abilities.
• Flexibility to work long hours, weekends, and under pressure.

Job Type: Part-time

Pay: AED5,000.00 - AED7,000.00 per month

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)