Front Desk Receptionist

About the Role

Lightspeed VT is looking for a highly professional and personable Receptionist to be the first point of contact for our visitors, clients, and callers. This position plays a vital role in setting the tone for our company’s image while ensuring a clean, organized, and welcoming environment at all times. You’ll be the friendly face at the front desk, a detail-oriented office coordinator, and a reliable support partner for our executive team.

Key Responsibilities

Front Desk & Guest Experience

• Greet all visitors and callers warmly and direct them appropriately.

• Answer and route calls on the main phone line, taking messages as needed.

• Maintain the daily Welcome Sign and Lightspeed Daily newsletter by 9:00 AM.

• Serve as gatekeeper for the CEO and CTO by screening calls and visitors.

• Manage visitor check-ins and ensure guests are never left unattended.

Office Presentation & Cleanliness

• Open and close the office each day following established protocols.

• Keep the lobby, lounge, and boardroom guest-ready throughout the day.

• Restock coffee, water, and office supplies regularly.

• Maintain common areas, kitchen/bar, and fridges to ensure a clean workspace.

• Prepare conference rooms for meetings and next-day use.

Administrative & Operational Support

• Log employee attendance and breaks in Google Drive timesheets.

• Update employee extensions and contact lists.

• Manage mail, packages, and supply orders (Costco and other vendors).

• Maintain storage rooms and supply cabinets in an organized fashion.

• Provide support to the Office Manager, CEO, CTO, and Executive Assistant.

Technology & Systems

• Manage Jive phone system extensions and voicemail greetings.

• Set up and update the Nixplay welcome screen.

• Provide coffee service using the espresso machine as needed.

Calendars & Scheduling

• Book and manage conference room schedules.

• Monitor and update employee, visitor, CEO, studio, and room calendars.

• Ensure employee status changes (late, out sick) are reflected accurately.

Performance Expectations

• Visitors feel welcomed, comfortable, and cared for.

• Phones are answered within two rings and routed correctly.

• Front office, conference rooms, and common spaces remain pristine.

• Timesheets, logs, and administrative tasks are consistently up to date.

• Daily open/close protocols are followed without exception.

What We’re Looking For

• Strong customer service and communication skills.

• Highly organized and detail-oriented.

• Professional appearance and demeanor.

• Able to prioritize tasks and pivot quickly when needed.

• Tech-savvy and comfortable with tools like Google Workspace, Jive, and Nixplay.

• Independent, proactive, and eager to take initiative.

Why Join Lightspeed VT?

This is an opportunity to work in a dynamic, fast-paced environment where professionalism and hospitality are at the heart of what we do. As the Receptionist, you’ll play a key role in shaping the daily experience of our employees, clients, and visitors.

Job Type: Full-time

Pay: $40,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Location:

• Las Vegas, NV 89141 (Required)

Ability to Commute:

• Las Vegas, NV 89141 (Required)

Ability to Relocate:

• Las Vegas, NV 89141: Relocate before starting work (Required)

Work Location: In person