Front Desk Receptionist

Job Summary
We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support office management functions. Your positive attitude and organizational skills will ensure smooth daily operations, creating a professional and friendly environment for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic team.

Responsibilities

• Greet visitors, clients, and vendors warmly and professionally, ensuring they feel welcomed and valued
• Manage multi-line phone systems efficiently, directing calls accurately and courteously
• Handle incoming correspondence, including emails and mail distribution, with attention to detail
• Maintain appointment calendars and schedule meetings using calendar management tools
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Support office management tasks such as supply inventory, record keeping, and basic bookkeeping using QuickBooks or similar software
• Assist with administrative duties including typing reports, supporting customer support efforts, and managing general clerical tasks

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent phone etiquette and customer service skills to handle inquiries professionally
• Bilingual abilities are highly desirable to serve diverse clients effectively
• Proven office experience with strong organizational skills and attention to detail
• Familiarity with multi-line phone systems, data entry, filing systems, and proofreading processes
• Ability to manage time efficiently in a fast-paced environment while prioritizing tasks effectively
• Experience in medical or dental receptionist roles is a plus but not required; personal assistant experience is beneficial
• Knowledge of office management practices including calendar management and basic bookkeeping skills

Join us to be part of a vibrant team where your contributions directly impact our daily operations. We value proactive individuals who thrive in organized environments and are eager to deliver outstanding customer support. This is a paid role designed to foster growth in administrative expertise while ensuring a positive experience for everyone who walks through our doors.

Job Types: Full-time, Part-time

Pay: $10.00 - $12.00 per hour

Work Location: In person