Full-Time Human Resources Assistant - Bilingual (English & Spanish) preferred

Company Overview
The Nicholas Academic Centers' support underserved high school students to improve their academic performance, achieve their full scholarly and social potential, promote their admission to colleges, retention, and graduation. Our centers provide a safe, nurturing environment where high school students receive academic and mentorship support and social emotional support to help them achieve their higher education goals.

Position: Human Resources Assistant

Reports to: Director of Operations and HR

Work Hours: Typical Work Day–Monday through Friday, 10:30 AM to 7:00 PM

• Some late night, early morning and weekend hours will be required throughout the year (Typically during College Application, Financial Aid, and SAT Programming season; annual events such as NAC Thanksgiving, NAC Alumni Reunions, and NAC Graduation)
• Work hours may shift during summer (Monday through Friday, 8:00 AM to 4:30 PM–with Fridays being WFH)

Status: Full-time (up to 40 hours/week), Hourly (Non-exempt)

Starting Pay Range: $24.00-26.00 per hour (DOE)

Benefits:

• 12 paid holidays, paid birthday, paid time off
• Full Medical, Dental and Vision (effective 30 days after start of employment)
• 403(b) retirement; organization matches 3% after a year of employment
• Professional development
• Ability to make a difference in youth’s lives

Requirements:

• Minimum 2 years experience in HR (required)
• Professional Human Resources certification (or in progress; company to provide opportunity for certification)
• Bachelor’s Degree Required (majors in Human Services, HR, Business Administration, Economics, or similar discipline preferred)
• Bilingual in English and Spanish (required)
• TB Clearance (provided by NAC; completed prior to start date)
• CPR Certified (provided by NAC; completed prior to start date)
• Must pass DOJ fingerprinting clearance (provided by NAC; completed prior to start date)

JOB DESCRIPTION

The primary responsibility of the Nicholas Academic Centers’ (NAC) Human Resources Assistant (HRA) is to provide personnel and administrative support to the NAC Executive Administrative Team, Management Team and the organization as a whole. The Human Resources Assistant will support the NAC Executive Administrative Team in duties like job recruitment, updating employee records via our HR Information Systems, and processing employee timecards, benefits, and compensation programs that support the organization’s budget strategy. The Human Resources Assistant will be responsible for handling a number of different personnel related administrative tasks and will offer clerical support to the organization and employees regarding human resources related activities, policies, processes, and procedures. Additionally, the Human Resources Assistant will be responsible for maintaining files for the organization, supporting a diverse employee population with crucial services for the full employee life-cycle, and to handle sensitive information confidentially. Success in this role requires superior customer service, relationship-building skills, attention to detail, ability to thrive in a fast-paced and constantly changing environment.

RESPONSIBILITIES

ADMINISTRATIVE DUTIES

• Work closely with the NAC Executive Administrative Team to provide assistance to the Team in the administration of compensation programs that support the organization’s budget strategy.
• Provide support during onboarding of new hires or rehiring of previous employees.
• Assist the NAC Executive Administrative Team to ensure compensation recommendations are aligned and relevant to both the market and internal equity.
• Provide pay recommendations for employees at all levels.
• Communicate compensation policies to employees in a clear and transparent manner.
• Assist with recruitment and onboarding processes, including job postings, resume screening, and scheduling interviews.
• Facilitate and coordinate new hire onboarding processes, including ensuring that all onboarding documents are properly executed and filed.
• Assist with facilitating new hire orientation and introducing new hires to company policies and culture.
• Assist with off-boarding processes, including closing and updating of personnel files.
• Prepare offer letters for successful candidates to be signed by Director of Operations or other NAC Executive Administrative Team Member.
• Track and maintain employee certifications in appropriate record-keeping software.
• Update HRIS via Paylocity (e.g. new hires, separations, vacation and sick leaves).
• Assist in payroll preparation by providing relevant data for timecards, like PTO and leaves.
• Assist Director of Operations with regular data audits of all HR systems and record keeping platforms.
• Assist Director of Operations in administering employee benefits programs.
• Assist with employee questions on health benefit plans including yearly renewals, enrollment and terminations.
• Assist with day-to-day HR questions in coordination with the NAC Management Team.
• Provide training on HR policies and employment law to employees and managers.
• Assist with employee relations matters, including investigations and conflict resolution.
• Help resolve employee inquiries and escalate complex issues to the NAC Executive Management Team.
• Respond to initial unemployment claims and employment verifications.
• Maintain standards of strict confidentiality with respect to all matters and documents.
• Analyzes trends in compensation and benefits; researches and proposes competitive base and incentive pay programs to ensure the organization attracts and retains top talent.

OTHER

• Provide support at employment recruitment fairs
• Provide administrative support to staff, Directors and Managers as appropriate or requested
• Perform other duties as assigned and/or as needed to meet program and operational goals.

KNOWLEDGE, SKILLS AND EXPERIENCE

• Required 2 years experience in Human Resources or related field
• Professional Human Resources certification (company can provide opportunity for certification)
• Bilingual in English and Spanish (required)
• Thorough knowledge of HR processes, employment law, and regulations and an interest in keeping up on trends and updates in HR
• Strong organizational, interpersonal and communication skills
• Ability to think strategically and leverage HR data to support decision-making
• Attention to detail and ability to handle confidential information
• Demonstrated excellence thriving in a fast-paced environment and embracing change
• Extensive knowledge in Microsoft Office and Google Suite Applications, especially advanced MS Excel skills
• Self-starter and action oriented
• Familiarity with HRIS systems (knowledge of Paylocity preferred)
• Knowledgeable in use and maintenance of office equipment
• Strong ability to multi-task and set priorities
• Interpersonal skill – personable and friendly – with ability to interact with diverse individuals

Equal Opportunity Employer Statement

Nicholas Academic Centers is an Equal Opportunity Employer. We are committed to creating an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other basis protected by applicable law.

ADA Statement

Nicholas Academic Centers is committed to providing reasonable accommodations to enable individuals with disabilities to perform the essential functions of their jobs. If you require assistance or an accommodation due to a disability during the application process or employment, please contact the Executive Administrative team or HR department.

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Expected hours: No more than 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• Human resources: 1 year (Required)

Language:

• Spanish (Required)

Ability to Commute:

• Santa Ana, CA 92701 (Required)

Willingness to travel:

• 50% (Required)

Work Location: In person