GM Assistant

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Job Description

At our heart we are committed colleagues. We offer interested people numerous opportunities and strongly believe in, and promote, diversity, equity, and inclusion. As a company we offer roles based on merit, welcoming candidates of any gender, age, religious belief, sexual orientation, race, color, ethnic or social origin, or disability.

Our team is growing and for this we need bright minds with creativity and flexibility – what talent do you have?

Role Purpose:

Provide comprehensive and confidential administrative support to the General Manager, ensuring effective coordination, time management, and prioritization of business-critical activities as well as close collaboration & coordination of Country Leadership Team members. This role contributes to the overall productivity and operational efficiency of the leadership by acting as a trusted partner in communication, scheduling, and task execution.

Role Core Responsibilities & Accountabilities

• Manage the GM’s calendar, schedule meetings, and coordinate internal and external appointments to optimize time at maximum efficiency & ease.

• Smoothly organize complex travel arrangements, including visas, transportation, and accommodations; manage related expense reports.

• Prepare, edit, and format presentations, reports, and other communications with high accuracy and professionalism.

• Ensure confidentiality and discretion in handling sensitive and strategic information.

• Coordinate logistics for key leadership team meetings, town halls, and business events.

• Support follow-up on action items, meeting summaries, and project tracking.

• Manage correspondence, screen calls/emails, and respond or redirect

• appropriately on behalf of the GM.

• Serve as the liaison between the GM and internal/external stakeholders to ensure alignment and responsiveness.

• Lead or contribute to special projects, business initiatives, and internal communications as delegated.

• Maintain a strong understanding of business priorities to proactively manage competing demands.

• Order and maintain office supplies and ensure the GM’s work environment is functioning efficiently.

• Provide general administrative support for document management, database upkeep, and filing systems.

• Support and partner with other assistants and departments to foster seamless office operations and collaboration.

• Handle onboarding coordination for direct reports or key visitors as needed.

• Represent Takeda values and professionalism in all interactions, both internally and externally.

• Act as a proactive partner to the GM, anticipating needs, preparing materials, and flagging potential issues before they escalate.

• Organizing / managing the Country Leadership Team Calendar & Governance

• High interest in new digital ways of working / ultimate usage of digital collaborationb tools especially during / after the Leadership team meetings

• Serve as a gatekeeper and confidante, demonstrating sound judgment and diplomacy in high-stakes or time-sensitive matters.

• Support a positive organizational culture by modeling Takeda values, contributing to inclusion, collaboration, and communication across teams.

Role Mandatory Responsibilities

• To act in-line with Takeda’s “Information Security Policy” and “Acceptable use of the Technology Policy”

• Being a Quality Ambassador communicating product quality issues to Quality

• Team in a timely manner

• Excels ethical behavior: Act with integrity and as a role model for Takeda's values, ethics and values-based decision making (Takeda-ism) at all times.

• Lead by example in ensuring accurate and timely use of company-wide systems (e.g., Concur, Dakika, Bloom), reinforcing process discipline within the team.

• Training & Compliance: Timely completion of all mandatory global trainings and compliance with Takeda policies & procedures

• Speak-up for Integrity: Raising concerns in a good faith to Ethics Line, first line manager and/or E&C Team

Qualifications

• Bachelor’s degree preferred; vocational/business school graduate with strong administrative background acceptable.

• Minimum 5 years of relevant experience supporting senior leaders, preferably in a multinational organization.

• Fluent in Turkish and proficient in English, both verbal and written.

• Proficient in Microsoft Office (Outlook, PowerPoint, Word, Excel); experience with travel/expense systems (e.g., Concur).

• Experience in managing confidential data and handling executive-level communication.

• Experience supporting C-level executives or global leadership is a strong plus.

• Event planning or internal communications experience is an advantage.

• Experience in a fast-paced or transformation-heavy environment preferred.

Capabilities

• Detail Orientation: Ensures accuracy and quality across all deliverables.

• Time & Task Management: Prioritizes multiple responsibilities and adapts to changing demands.

• Communication: Professional and proactive communicator across all levels.

• Problem Solving: Takes initiative to resolve issues independently within scope.

• Relationship Building: Builds strong working relationships and trust with key

• stakeholders.

• Adaptability: Manages pressure and shifting priorities with resilience and professionalism.

• Confidentiality: Exercises sound judgment in protecting sensitive information.

• Takeda Leadership Behaviors: Think Strategically, Inspire Others, Deliver Priorities, Elevate Capabilities.

Empowering our people to shine

At Takeda, we earn the trust of society and our customers through our values of Takeda-ism: Integrity, Fairness, Honesty, Perseverance. We incorporate these values in everything we do. They represent who we are and how we act. They help us make decisions that we can be proud of today and in the future. We enable our employees to develop their full potential. As a global top employer, we offer exciting career paths, promote innovation, and strive for top performance in everything we do. Takeda fosters an inclusive, collaborative, and international work environment where our teams are united by their relentless commitment to our goal of improving people's health and creating a better future for the world.

Diversity, Equality, and Inclusion

Takeda is committed to foster diversity, equality, and inclusion. Hiring decisions are based entirely on qualifications and are made regardless of gender, ethnic origin, religion, sexual orientation, age, or disability.

If you are interested in this opportunity, we look forward to receiving your application via our online tool!

Learn more at takedajobs.com

Locations

Istanbul, Turkey

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time