Head of Contracts & Procurement Unit

• Preparing and overseeing the implementation of the Unit's operational projects, ensuring their alignment with the Section strategic plans.
• Supervising the preparation, implementation, and review of policies, procedures, and systems related to the services provided by the Unit.

• Developing a strategy for all procurement operations and coordinating procurement processes with the Finance Section.
• Supervising the implementation of procedures and policies related to applying financial terms in external contracting or procurement through contracts or purchase orders, and ensuring timely payment of dues.
• Supervising the procedures for receiving supply requests from organizational units within the Corporation, verifying the accuracy of the data provided, and ensuring the proper approval process.
• Supervising the preparation and implementation of purchase contracts, maintenance contracts, and service contracts in coordination with the Legal Affairs Office.
• Supervising the procedures for evaluating the quality of products available in the market and submitting recommendations to organizational units that require these products.
• Supervising the implementation of all work related to procuring the institution's needs and supplies in accordance with the procurement regulations and senior management directives.
• Supervising the preparation, revision, and amendment of the supplier registry of those dealing with the Corporation, based on directives. Supervising the monitoring of suppliers' compliance with the terms and conditions of procurement contracts and authorizations, conducting periodic evaluations and classifications, and informing them of the results of these evaluations.
• Supervising the preparation of tender conditions in coordination with the relevant organizational unit, their approval, and follow-up on their publication in coordination with the relevant organizational unit.
• Supervising the implementation of procedures for communicating with suppliers to obtain price lists.
• Supervising the implementation of procedures for opening supplier envelopes, comparing submitted prices according to established procedures, negotiating with suppliers, and submitting reports to the relevant committee.
• Supervising the implementation of procedures for issuing approved supply orders and following up on the receiving process in coordination with the warehouse.
• Supervising and participating in supplier relationship management, including evaluating these relationships and identifying appropriate ways to improve their performance.
• Supervising procedures for following up with suppliers and organizational units within the institution to ensure the supply of materials with the required quality and on time.
• Supervising the archiving of records and documents issued by the committees concerned with contracts and procurement within the Corporation.
• Supporting and maintaining relevant approved standards systems, including risk management and business continuity.
• Supervising the preparation of monthly/annual reports, supported by necessary statistics, on the work and achievements of the Unit, highlighting strengths and weaknesses, if any, and proposing solutions.
• Ensuring the sustainability, monitoring, and reviewing the performance of the unit and its operational projects, guaranteeing their compliance with relevant procedures, policies, and regulations, and making necessary adjustments to procedures, policies, plans, and projects to adapt to the changing environment of the organization.
• Applying best practices in contracts and procurement and researching the latest global practices to enable the unit to achieve high levels of efficiency in the services provided to all organizational units.
• Supporting the section head and empowering them to make effective decisions by providing the required reports and feedback through scientific methodologies in data collection and analysis, and the management and development of data collection systems.
• Adhering to information security systems, policies, processes, and programs, and ensuring that every employee within the organizational unit understands their information security responsibilities.
• Performing any other duties related to the work of the unit or as documented.

Qualifications

Master/Bachelor/Higher Diploma Business management or equivalent

Master required minimum of 3 years of experience in Contracts & Procurement or equivalent.

Bachelor required minimum of 5 years of experience in Contracts & Procurement or equivalent.

Diploma required minimum of 11 years of experience in Contracts & Procurement or equivalent.