Head of Procurement

Head of Procurement manages Media City Qatar (MCQ) procurement activities, ensuring policy compliance and maintaining high quality standards, adopting cost-effective measures and nurturing strong vendor relationships, best supporting MCQ’s business and financial objectives.

Key accountabilities

Procurement Management

• Manage the procurement requests from various departments based on their business priorities, ensuring adherence to defined policies, procedures and internal KPIs.
• Manage the preparation of required procurement documents, including RFIs, RFPs, and RFQs, in accordance with procurement policy and coordinate further with the selected vendors.
• Collect and organize all received proposals and quotations from potential vendors.
• Conduct an initial screening of proposals and quotations to ensure they meet procurement requirements and specifications.
• Review and evaluate proposals and quotations following the procurement policy, in collaboration with involved departments to ensure they meet the specified requirements and fulfil their needs.
• Present the evaluation results and recommendations to the decision-making committee or management for approval.
• Develop tools to enhance procurement processes efficiency and seek review and validation by the ED/Director Support Services.
• Maintain an accurate inventory of all procured goods and equipment, ensuring availability of items as per business needs while minimizing excess stock.
• Monitor inventory levels and reorder points to avoid stockouts and minimize carrying costs.

Supplier Management and Coordination

• Manage relationships with vendors by maintaining open communication, addressing concerns promptly and fostering long-term partnerships that support MCQ's procurement needs and goals.
• Participate in networking events, such as exhibitions, to connect with potential new suppliers.
• Coordinate with other departments in identifying suitable suppliers for required goods and services.
• Negotiate pricing and terms with suppliers, issue purchase orders, and follow-up with the legal team to translate negotiated conditions into legally binding contracts.
• Monitor supplier performance to ensure after-sale service meets agreed standards and liaise with them regarding repairs and warranty renewals.
• Maintain a database of approved vendors, including contacts and performance and delivery evaluations.

People Management

• Manage the effective achievement of assigned objectives through the leadership of the assigned section by setting of individual objectives, managing performance, developing and motivating staff to maximize sectional performance.
• Lead the talent development initiatives for the assigned section, collaborating with technical/discipline experts and thereby ensure the availability of talent to fit business requirements.

Budgeting & Financial Planning

• Manage the preparation and recommend the sectional budget and monitor financial performance versus the budget, while ensuring all sectional activities are conducted in line with the approved guidelines.

Policies, Systems, Processes & Procedures

• Develop and lead the implementation of department policies, systems, processes, procedures and controls covering all areas of assigned functional so that all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service in a consistent manner.

Continuous Improvement

• Lead the management of change through continuous improvement of department systems, processes and practices taking into account global standards and changes in the business environment which demand proactive action plans.

Reporting

• Ensure that all sectional reports are prepared timely and accurately and meet MCQ requirements, policies and quality standards.

Qualifications and Competencies

Minimum Qualifications:

• Bachelor’s degree in Business Administration, Economics, Management or similar discipline from a reputable university.

Minimum Experience:

• Minimum of 6 years of experience in similar roles in large companies, of which at least 2 years are in leadership roles.
• Possessing strong relationships with potential partner entities strongly preferred
• Experience in public sector procurement and tendering in Qatar is highly desirable.

Required Competencies

Functional Competencies

• Ability to work with high-level representatives from public & private entities
• Knowledge of the tender process in the public sector in Qatar.
• Deep understanding of procurement best practices
• Negotiation and presentation skills
• Proficiency in in English and Arabic (mainly verbal)
• Solid understanding of Media industry dynamics and trends

Behavioral Competencies

• High level of professionalism and integrity
• Proactive and effective team player
• Strong critical thinking, highly organized, able to deal with uncertainty and deliver under pressure

Application Process:

• Only apply if you fit the requirements for the role.
• The first step of our interview and selection process is a virtual AI Interview.
• We will contact you to invite you to a face-to-face interview if you are shortlisted.

Thank you for your interest in working at Media City Qatar!