Health - Finance Officer

ROLE PURPOSE:

Finance Officer, is responsible for handling day to day financial transactions in line with SCI rules & regulations. The post incumbent is responsible for checking the accurateness and completeness of supporting documents & recording transactions according to SCI guidelines. He/she provides support during month-end & assists in producing monthly reports to CFM.

SCOPE OF ROLE:

Reports to: Finance Manager

Staff directly reporting to this post: 2 Finance Assistants

Budget responsibility : None

KEY AREAS OF ACCOUNTABILITY:

• Check payment requests, claims, bills, invoices, and other supporting documents before payments to ensure the completeness of the documents, approval with clear and specific charging notes.

• Communicate with the medical and program team for issues related to the medical claims

• Preparing the final deduction sheet for medical claims

• Communicating with medical service provides and reply to their inquiries related to claims

• reporting issues related to FWA of medical service providers

• Review the accurateness of payment request vouchers

• Ensure issued checks are recorded and posted to the system on daily basis.

• Maintain a bank signatory list

• Review the supporting documents for all authorized petty cash payments, invoices, and other supporting documents to ensure the accurateness and completeness of the documents, comprehensiveness of the charging notes, correctness of the budget codes, and ensuring all approved payments are in line with up-to date SOD

• Review settlement of advances taken by program/admin staff for procurement, training and travel purposes

• Provide support with monthly amortization as well as clearance of all balance sheet accounts

• Provides support as necessary during year end as well as grant specific audits

• Participate in Review expenses on monthly basis to ascertain validity of booking/coding, eligibility and compliance with the donor policies and procedures

• Participates in monthly budget monitoring meetings, and support with the project management in keep good financial performance for the project.

• Any other related tasks as requested

• Emergency Preparedness and Response

• In case of emergency, contribute to financial services’ continuity
  

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same

• Widely shares their personal vision for Save the Children, engages and motivates others

• Future orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

• Values diversity, sees it as a source of competitive strength

• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions

• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency
  

QUALIFICATIONS AND EXPERIENCE

• BSc degree in Finance/ Economics/ or similar fields
• Minimum of 5 years of relevant work experience as Finance, audit, Accounting etc.
• Effective management information
• Previous experience with various donors’ financial policies and guidelines including USAID, Europe Aid, CIDA, UNICEF, UNHCR, ECHO, and other institutional donors.
• Understanding of financial systems and procedures.
• Experience of computerized accounts packages, Excel, PowerPoint and Word.
• Good sense of responsibility.
• Excellent organizational & communications skills
• Good proficiency in spoken and written English
• Good computer skills especially in spreadsheet & data analysis (excel & access) and familiarity with accounting software is preferred.
• Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
• Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches)