HR Admin Assistant

Deluxe Holiday Homes is Dubai’s leading vacation rental management firm, offering an extensive range of services including vacation rentals, property management, real estate brokerage, and more. We manage over 700 properties and employ a dedicated team of over 240 professionals, driven by innovation, professionalism, and excellence.

Job Description:

• Assist with daily HR operations and functions.

• Provide clerical and administrative support to the HR team and Manager.

• Maintain and update employee profile records throughout their employment, ensuring accuracy and confidentiality.

• Assist in registration of new employees on all necessary software, including all documentation

• Compile and maintain all HR related documentation - Soft copies and Hard copies

• Assisting with opening bank accounts or Al-Ansari bank accounts as and when needed

• Assist with Medical Insurance Management from enrolling to deactivation

• Assist in preparing and distributing official documents such as employment letters, notices, and announcements.

• Assist with onboarding arrangements, conduct inductions, and prepare new joiner welcome templates.

• Assist in planning and coordinating employee engagement activities and events.

• Maintain an inventory of event materials and ensure their timely availability

• Ensure the HR office area is well-organized and supplies are adequately stocked

• Coordinate with vendors for HR-related purchases

• Keep a check on office supplies ensuring stock is always maintained

• Assist with monthly attendance reports to track tardiness in the company.

• Assist in coordinating all HR Projects including meetings, trainings and surveys.

• Address employee inquiries, questions, concerns related to HR processes, policies and regulations.

• Collaborate with the Housekeeping Manager to manage company accommodation services (gas connections, Wi-Fi, staffing).

• Provide support at the reception area only when the receptionist is absent (on break or leave).

• Perform other administrative tasks assigned by HR managers or supervisors.

Requirements & Skills:

• Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred).

• 1–2 years of experience in HR or administrative support roles (UAE experience preferred).

• Basic understanding of HR processes and documentation.

• Strong organizational and time management skills with attention to detail.

• Excellent verbal and written communication skills in English.

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

• Ability to maintain confidentiality and handle sensitive information professionally.

• A proactive and flexible approach to work, with the ability to multitask in a fast-paced environment.

• Strong interpersonal skills and the ability to interact effectively with employees at all levels.

• Team player with a positive and professional attitude.

• Outgoing personality — comfortable assisting with employee engagement activities and hosting events.

• Must be presentable, punctual, and dependable.