HR & ADMIN (BAHRAINI - FEMALE)

The HR & Admin Officer/Manager is responsible for managing end-to-end human resources functions and ensuring smooth administrative operations within the academy. The role supports the institution’s academic mission by ensuring effective recruitment, staff welfare, compliance, operational efficiency, and a positive working environment.

KEY RESPONSIBILITIES

Human Resources ManagementRecruitment & Staffing

• Identify staffing needs in coordination with academic and non-academic departments.
• Prepare job descriptions, post job ads, screen resumes, conduct interviews, and onboard new employees.
• Ensure timely hiring of teachers, trainers, administrative staff, and support staff.
• Coordinate with accounts for salary processing, attendance inputs, increments, and deductions.
• Manage reimbursements, leaves, overtime, and benefits administration.

Onboarding & Orientation

• Conduct induction programs for new hires.
• Prepare joining formalities, documentation, ID cards, and employee files.

Performance Management

• Support planning and implementation of KPIs and annual performance appraisals.
• Track attendance, punctuality, performance issues, and disciplinary actions.
• Facilitate employee feedback and development programs.

Employee Relations

• Maintain a positive work culture through communication, conflict resolution, and engagement activities.
• Address employee queries, complaints, and grievances professionally.
• Plan staff welfare initiatives, training, and team-building activities.

HR Compliance & Policies

• Develop, update, and implement HR policies, code of conduct, and SOPs.
• Ensure compliance with labor laws, contracts, and statutory requirements.
• Maintain the employee attendance system and leave management.

Administration Management General Administration

• Oversee day-to-day administrative operations of the academy.
• Manage office supplies, inventory, procurement, and vendor coordination.
• Ensure maintenance of facilities, classrooms, equipment, and cleanliness.

Academic Support Administration

• Assist in scheduling classes, examinations, and events.
• Coordinate with teachers, parents, students, and departments for operational needs.
• Support admission processes, student records, and documentation when required.

Documentation & Record Keeping

• Maintain confidential HR and administrative records, contracts, and reports.
• Prepare monthly reports for management—HR metrics, attendance, recruitment, training, etc.

Safety, Compliance & Legal

• Ensure adherence to health & safety guidelines within the campus.
• Manage insurance, EHS compliance, and security protocols.

SKILLS & QUALIFICATIONSEducation

• Bachelor’s degree in HR, Business Administration, Management, or related field.
• MBA/PGDM in HR preferred.

Experience

• 2–3 years of HR & admin experience, preferably in an educational institution or service industry.

Key Skills

• Strong communication and interpersonal skills.
• Knowledge of HR laws, policies, and HRMS systems.
• Administrative management and problem-solving ability.
• Multi-tasking, organization, and attention to detail.
• Proficiency in MS Office, Google Workspace, and record-keeping

Must be able to join immediately***

If interested, you can share your CV via email info@vgaholdings.com or via WhatsApp +973 66621566 (NO CALLS)

Job Types: Full-time, Permanent