HR Administrator - Onboarding

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About Citco:

Citco is a global leader in fund services, corporate governance and related asset services with staff across 80 offices worldwide. With more than $1.8 trillion in assets under administration (AuA), we deliver end-to-end solutions and exceptional service to meet our clients’ needs.

For more information about Citco, please visit www.citco.com

About the Team & Business Line:

We’re a family-owned business, not a faceless corporation. This personal approach informs every aspect of our customer service, where we develop long-lasting relationships with our clients. But we don’t stop there: we also build these same bonds among our own teams, too. Here, we’ve created a community where colleagues support one another and different departments help others succeed. And here, we’ve cultivated a culture where employees care about our company values and live them in their work. At Citco, this people-centric philosophy is the core of who we are—and it shines through in everything we do, every day.

Your Role:

Prepare HR documents; transfer letters, confirmation of employment, and letters of promotion
You will issue offer letters on behalf of Talent Acquisition team and process new hire paperwork, including background checks
Maintain employee files, both electronic and physical
You will maintain employee information in HRIS (Oracle - EBS database), ensuring all changes are captured immediately
Maintain employee information in PERT and Halogen for the Talent Development team
Onboard/Offboard employees through in HRIS
Partner with Payroll regarding new hires and employee changes
Assist Talent Acquisition and Talent Development teams with organizing new hire orientation sessions and managing new hire details
Manage and update employee tracker (Excel): employee movement, including work permit expiry dates, maternity/parental leaves, and long/short term disability leaves
Compile monthly exit interview data and create quarterly turnover presentations (PowerPoint)

About You:

Maintain the highest level of confidentiality and privacy pertaining to all employee and payroll records and any shared internal communications
Ability to work collaboratively with key stakeholders to produce innovative solutions
Excellent interpersonal, time management, and communication skills
Ability to work with a sense of urgency within a fast paced and demanding work environment
Highly organized with a high degree of attention to detail
Experience with Oracle HRIS (EBS)
Proficient in MS Office (Word, Excel, PowerPoint)
2-3 years’ experience working within an Human Resources group or as an admin assistant
Experience with Extended Health Benefits (an asset)

Our Benefits

Your well being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.

We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect.

Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.

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