HR and Administration Specialist

ACCOUNTABILITIES

• Responsible for meeting end-to-end recruitment needs of local and regional teams as necessary.
• Ensuring that SOPs, compliances and policies are adhered to (in letter and spirit) in totality of the recruitment and wider HR processes as may be assigned from time to time.
• Ensuring that contracting for all new employees is completed, filed and uploaded (hard and soft copies).
• Maintaining up to date mail merge and data (master sheet and other sources as may be defined from time to time) for all new hires (contractual and permanent).
• Assisting with payroll finalization at the end of the month and support cross verification.
• Compliance responsibility (for e.g. labor laws – minimum wage) federal and provincial as needed from time to time.
• Completing or coordinating Onboarding and Compliance requirements as mandatory for all new hires – Online and in Hard File both.

• Responsible for employee transition cases (permanent to contractual or vice versa) – sharing up to date documentation for N+1 review and sign-off.
• Responsible for employee transition cases (permanent to contractual or vice versa) – updating pertinent records as they may be at the given time.
• Timely and quality submission of recruitment documents and data requirements to the Region for approval and compliance as per policy/SOP.
• Supporting with employee Offboarding as needed.
• Supporting overall HR communication/coordination/processes and workflows as necessary from time to time.
• Supporting and assisting with Administration department’s processes assigned from time to time by N+1 or Management.
• Any other responsibility or task assigned by N+1 or the Management.

KPIs (to be amended if necessary)

TECHNICAL COMPETENCIES

• Follow the BV rules and procedures/policies.
• Maintain an up-to-date ATS.
• End-to-end recruitment and onboarding within defined TAT.
• Updating data records and contracting for N+1 review and sign-off.
• Providing timely inputs for finalization of monthly payroll.
• Keeping assigned databases up-to-date and joining documents (soft and hard) up to date.
• Any other KPIs as assigned or amended from time to time for the execution of responsibilities.