HR Assistant (FT)

EDUCATION
1. Education High School Diploma or equivalent required.
2. Licenses No professional license required.
3. Certifications No professional certification required.
4. Experience 1 year related experience preferred.

REQUIRED SCREENINGS:
1. Drug Screen
2. Physical Assessment
3. Tuberculosis screen
4. Background check (Criminal, Civil, Educational, Previous Employment, etc.)

ESSENTIAL FUNCTIONS:
1. Reliable and punctual attendance is essential; expected to be at job as scheduled each scheduled day.
2. Communicate necessary information to others as appropriate. HR Access requires a high level of confidentiality with organization information.
3. Be the first contact in the HR department for all inquiries that come through the general telephone number (to be answered by the 2nd ring).
4. Set up time for students and volunteers to complete onboarding requirements.
5. Maintains volunteers and Students within the appropriate monitoring system.
6. Collect all HR required forms volunteers /students to include; drug screen & background CAPS forms and other required verifications.
7. Audit personnel files as needed. Notify appropriate managers/directors of missing documentation to maintain “audit ready” personnel files.
8. Complete verbal & written verifications of employment as needed.
9. Main point of contact for employee rewards and recognition to include all FHW recognition programs.
10. Handles all administrative tasks related to employee recognition and other employee incentive programs including the High Five Program and the Employee of the Month.
11. Take minutes for the HR Weekly meeting and distribute previous meeting minutes to HR staff prior to the next meeting. Take minutes from the daily huddle.
12. Review applications for appropriate skill and disseminate all applications received by the organization to the appropriate hiring manager each morning.
13. Ensure human resources files & records are maintained in accordance with legal requirements and company policies & procedures. Separate documents between medical/personnel & file those documents in the appropriate files. Filing must be kept up on in a timely manner (no less than monthly.
14. Compile and send New Hire Newsletter information to marketing to be included in the newsletter.
15. Run Anniversary report & send to Marketing.
16. Manage employee 1st Anniversary Program, notify employees of their 1st anniversary & track employees who come in to get their vest.
17. Print & track badges for new hires, students, visitors, vendors & current employees; make sure they have correct access.
18. Track & enter annual compliance trainings in UltiPro, EFM & Electronic Personnel Files.
19. Track & enter licenses and certifications in UltiPro, EFM & Electronic Personnel Files. Notify employees if their license/certification is getting close to expire.
20. Assists in terming employees – Deactivate the badges, Pull I-9’s & file in Terminated Binder, pull termed employee files and file them in the termed file cabinets.
21. Break down termed employee files as needed
22. Retire termed employee files yearly, moving the files from three years ago to the old file room.
23. Track & log annual documents such Annual TB and Immunizations exemptions.
24. Send requested copies of documents in personnel files, immunizations/records to both termed & current employees as needed.
25. Scan Payroll documents to the Payroll department when needed.
26. Manage the Service Recovery Kits.
27. Responsible for the DocuSign Program (distribute PARs, Position Requisitions, Position Justifications for signatures and distribute the items when completed/signed in a timely manner.
28.. Respond to public inquiries in a helpful & professional manner.
29. Place office supply order as needed for HR department as approved by the HR Director.
30. Check HR & Payroll mailboxes daily; distribute mail to appropriate HR staff; deliver outgoing mail to the mailroom.
31. Order gift cards to be delivered to employees & send out cards to employees for situations such as a death in the family, birth of a child, etc.
32. Prepare another card and send it over to the Executive Team for their signatures.
33. Assist VP of HR with administrative tasks, projects, employee communications, filing reports, faxing, etc., as needed.
34. Assist other HR staff members with projects as needed or directed by the VP of HR.
35. Order and distribute Labor Law posters as they need to be updated within the organization.
36. Assists with Onboarding Education as requested from the HR Team
37. As a face of the organization, professional dress and conduct are a daily expectation of this role

Starting wage is $21.00 per hour and goes up with experience

Monday through Friday 8 am to 5 pm

Immunizations required for employment

Benefits

FHW offers a full benefits package including:
FOR ALL EMPLOYEES:
Employee Assistance Program
403 (B) with 4% match from FHW and zero day vesting schedule
FOR FULL TIME EMPLOYEES WORKING AT LEAST 30 HOURS A WEEK
Medical Plan Options:
I. PPO plan with copay/coinsurance and lower deductible
II. High Deductible Health Plan with the option for a Health Savings Account.
III. Telemedicine includes in both plan options.
Dental
Vision
Life Insurance/ Accidental Death and Dismemberment Insurance
Disability Insurance with a Short and Long Term Option.
Critical Illness and Accident Plans
Cafeteria Options: Health Reimbursement/ Flex Savings / Dependent Childcare

A host of other options to include: Pet Insurance, Identity Protection, Travel protection

Education

Preferred

• Associates or better in Human Resource Administration

Licenses & Certifications

Preferred

• CPR

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.