HR Coordinator

Key Responsibilities:

1. Visa & Government Relations

• Initiate and follow up on visa applications for new staff and renewals.

• Track document validity (passports, visas, IDs) and ensure timely renewals.

• Handle visa cancellations and ensure clearance and exit procedures are completed.

• Coordinate with external government bodies including the Ministry of Labour, TAMM, and ICP.

• Operate the visa and Emirates ID machine for all processing tasks.

• Handle all Daman/insurance-related applications including issuance, cancellation, claims, and refunds.

2. Staff Attendance & Compliance

• Monitor and validate daily staff attendance using punch-in/punch-out machine data.

• Coordinate schedule changes and inform respective managers.

• Prepare final approval reports for attendance and submit to the General Service Manager.

• Update and validate sick leave certificates and ensure accurate records.

• Maintain and update vacation schedules, and assist in planning annual leaves.

3. HR Documentation & Internal Communication

• Issue, file, and track warning letters, sick leaves, and HR memos.

• Maintain updated employee files, ensuring all documentation is current and complete.

• Coordinate directly with the Admin & CEO and business owners on urgent HR, visa, or staff-related matters.

• Review and manage passport holding logs, renewal tracking, and related follow-ups.

4. Staff Training & Development

• Prepare and schedule staff for Food Safety Training and EFST exams.

• Maintain training records and ensure compliance with food safety regulations.

5. Financial Admin & Support

• Manage Visa and Mastercard machine coordination and reporting.

• Assist in HR-related budgeting or staff costing reports when required.

Qualifications & Requirements:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.

• 3–5 years of relevant HR administrative experience, preferably in the F&B or hospitality industry.

• Strong knowledge of UAE labour laws, visa processes.

• Proficiency in MS Office, time attendance systems, and documentation software.

• Excellent organizational, communication, and follow-up skills.

• Bilingual (Arabic and English) preferred.

Key Competencies:

• Government Relations

• HR Documentation & Filing

• Attendance & Leave Management

• Communication & Coordination

• Compliance & Regulation Awareness

• Confidentiality & Integrity

Job Types: Full-time, Permanent, Contract
Contract length: 24 months

Pay: AED3,000.00 - AED3,500.00 per month