HR Generalist Onboarding & Training Administration

Roles & Responsibilities :

Experience in Recruitment and Selection, Onboarding, Training and Development, Time Office Management, MIS Preparation, Proficiency in Microsoft Office applications (Excel/PowerPoint/ Word)

Manage end-to-end onboarding process for new hires, ensuring a smooth and positive joining experience.

1. Coordinate with Talent Acquisition, IT, Admin, and Hiring Managers to ensure all pre-joining formalities and documentation are completed.
2. ID Card Administration
3. Conduct new hire orientation and induction sessions.
4. Ensure timely creation of employee IDs, email setups, system access, and workstation allocation.
5. Verify, collect, and maintain employee documents in accordance with company policies and compliance requirements.
6. Track onboarding status and maintain accurate records in HRMS/HRIS.
7. Address new hire queries related to onboarding, joining formalities, policies, and benefits.
8. Collaborate with HRBPs to ensure seamless transition of new employees into their respective teams.
9. Support background verification (BGV) processes by coordinating with vendors and following up on pending cases.
10. Prepare onboarding reports, dashboards, and status trackers as required.
11. Assist in employee engagement initiatives during the pre-joining and post-joining phases.
12. Continuously improve onboarding processes for better employee experience and operational efficiency.
13. Ensure adherence to organizational policies, confidentiality, and compliance standards.

Qualifications

Educational qualification: MBA or MSW Postgraduate with good communication skills (English, Hindi)

Experience : 2 -3 Years

Mandatory/requires Skills : Recruitment and Selection, Onboarding, Training and Development

Preferred Skills : Strong communication skills

1. Attention to detail
2. Stakeholder management
3. Knowledge of HR policies & processes
4. Employee engagement understanding
5. Time management & prioritization
6. Problem-solving abilities
7. Documentation & reporting skills
8. Coordination with cross-functional teams
9. Experience with HRMS / onboarding tools

Additional Information

1. The role requires coordination with multiple stakeholders across HR, TA, IT, Admin, Finance, and business teams.
2. May involve occasional travel to branch/plant locations for onboarding support or induction sessions.
3. Should be comfortable working in a fast-paced environment with tight deadlines, especially during bulk or seasonal hiring.
4. Must maintain a high level of confidentiality while handling employee information and documents.https://www.youtube.com/watch?v=jwnpQa1v7-I