Human Resource Assistant

Description:

The purpose of this classification is to provide essential administrative and data-driven support to the Human Resources Department. This role focuses on the accurate maintenance of company records, policies, and internal resources, such as the HR Kit. A key function of this position is leveraging the HRIS (Paylocity) and Microsoft Excel to generate reports, maintain data integrity, and support departmental projects. Through proactive support and effective communication, the HR Assistant reinforces the company’s H.O.M.E. values and supports the operational efficiency of the HR team.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Reporting & Technical Support

• • Utilizes the HRIS (Paylocity) and Microsoft Excel to create, run, and maintain a variety of HR reports and documents associated with daily responsibilities.
  • Maintains an up-to-date working knowledge of the HRIS to support routine system tasks and assist employees and managers with basic navigation and system-related questions.
  • Participates in and maintains all area salary survey information; utilizes Excel to create wage analysis on specific positions as needed.

Information & Document Maintenance

• • Assists with the maintenance and organization of employee documents and personnel files to ensure accuracy and confidentiality.
  • Assists with the updating and maintenance of HR content on the company intranet (HR Kit), ensuring training materials and employee resources are current.
  • Maintains and updates company policies and procedures; assists with research and development of new or revised documentation.
  • Assists with the creation, review, and maintenance of job descriptions across the organization.

Communications & Compliance

• • Serves as a point of contact for the HR Department by answering calls, responding to inquiries, and directing staff to appropriate resources.
  • Develops and distributes HR Communications such as newsletters, announcements, and company updates.

Requirements:

• • Ensures compliance with federal, state, and local law posting requirements across all company locations.
  • Provides general administrative support, including preparing correspondence, presentations, and meeting materials.

Administrative Operations

Upholds and promotes Farmers H.O.M.E. values: Helping others, developing Ordinary people to do extraordinary things, being a Motivated owner that cares, and Ensuring that excellence is a habit.

ADDITIONAL FUNCTIONS

Serves as back up to HR Clerk positions as needed.

Performs other related duties as required.

EMPLOYEE BENEFITS

• Employee Stock Ownership Plan (ESOP) - You’re not just an employee, you’re an owner!
• 401K Plan with Employer Matching Funds
• Group Medical, Dental and Life Insurance
• Paid Vacation
• Paid Sick Leave
• Additional Voluntary Insurance Programs Available
• Paid Holidays, including the Employee's Birthday!
• Employee Purchase Discounts
• Ongoing Training Programs

MINIMUM QUALIFICATIONS

Associate’s degree with course work emphasis in Secretary Science and office technology; one year experience in secretarial and administrative procedures, or as an office assistant; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

PERFORMANCE APTITUDES

Data Utilization: Requires the ability to review, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction: Requires the ability to act as a first-line supervisor, including instructing, reviewing work, maintaining standards, and coordinating activities.

Equipment, Machinery, tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive and/or advisory data and information.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; the ability to interpret graphs.

Functional Reasoning: Requires the ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form; the ability to apply principles of rational systems; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving a variety of predefined duties which are often characterized by frequent change.

Farmers Furniture is an Equal Opportunity Employer. The Company is committed to maintaining an environment free of harassment and discrimination.

ADA COMPLIANCE

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, depth, and visual cues or signals. Some tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

Farmers Furniture is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Company will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.