Human Resources Administrative Assistant

How Your Role Will Shape Our Success

We’re excited to introduce a brand-new role on our growing People Team! As the Human Resources Administrative Assistant, you’ll play a key part in keeping our HR, Benefits, Learning & Development, and Talent Acquisition functions running smoothly. This is a highly collaborative role where you’ll work closely with team members across the company, but it also calls for someone who takes ownership and pride in managing details and staying organized. If you love keeping things on track, enjoy variety in your day, and find satisfaction in making processes run seamlessly behind the scenes, this could be a great fit. This position is a dedicated administrative role, perfect for someone who thrives in a steady, supportive, detail-oriented environment.

What You’ll Do

· Maintain organized and up-to-date employee records, including digital employee files.

· Support the day-to-day administration of the Human Resources Information System (HRIS) to ensure data accuracy and integrity.

· Administer the Learning Management System (LMS), including course assignments, tracking, and reporting.

· Manage the company training calendar and invitations.

· Compile and prepare reports on employee data from multiple systems and sources.

· Maintain and update People Team content on the company intranet (SharePoint).

· Draft and prepare a variety of HR-related letters, communications, and documents.

· Assist with reconciliation and processing of HR and benefits-related invoices.

· Distribute standard HR and benefits email communications.

· Coordinate the logistics and storage of materials used for career fairs and recruiting events across the company.

· Track employees’ professional registrations, certifications, and renewal deadlines.

· Organize and coordinate the company’s employee service award program.

· Create, maintain, and update internal HR forms, templates, and process documentation.

· Support various stages of the employee onboarding process to ensure a smooth new hire experience.

· Administer required safety trainings and acknowledgements for employees.

· Coordinate the distribution and collection of employee surveys, and assist with compiling results.

· Provide administrative support for HR initiatives and special projects across HR, Benefits, Learning & Development, and Talent Acquisition .

What You Bring

· Proficient in all related administrative skills, i.e., document preparation, grammar, spelling, formatting, proofreading, and the use of various office equipment. 

· Relevant experience providing administrative and/or executive support, with a demonstrated ability to manage tasks and responsibilities effectively.

· Exceptional written and verbal communication skills will be key to successfully collaborating with the team and interacting with all levels of staff.

· Strong organizational skills and meticulous attention to detail are crucial for maintaining accuracy and efficiency.

· Comfortable using technology and able to quickly learn new tools; experience with Microsoft Office, especially Excel, is required. This role will work in the Human Resources Information System (HRIS), Learning Management System (LMS), SharePoint, Teams, Templafy, Deltek, and various third-party portals, but being willing to learn new programs is more important than prior experience with any specific system.

· Ability to maintain confidentiality and handle sensitive information with discretion is a fundamental requirement for this role.