Human Resources Assistant

Duties & Responsibilities:

• Maintain accurate and confidential employee records, ensuring updates are made within 48 hours of receiving documentation.
• Assist with the recruitment process by posting jobs within 24 hours of request, screening applications within 2 business days, coordinating interviews, and corresponding with candidates.
• Support onboarding by preparing new hire packets, collecting required documentation, and assisting with orientation to ensure 100% completion of required forms prior to their starting date.
• Provide administrative support for payroll preparation by collecting and verifying timekeeping data.
• Respond to employee questions and direct them to appropriate resources within one business day.
• Provide reception desk coverage as needed, greeting visitors professionally and answering incoming calls.
• Support HR programs related to training, safety, employee engagement, and wellness initiatives by meeting established deadlines.
• Develop and design a monthly HR newsletter to creatively share company news, employee spotlights, and important updates that foster engagement and a positive workplace culture.
• Perform other HR and administrative duties as assigned.

Required Skills & Abilities:

• Strong organizational skills with attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Positive interpersonal skills with the ability to communicate clearly, effectively and professionally.
• Ability to manage time effectively and meet established deadlines.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook); ability to learn HR software systems.
• Knowledge of Paycor HRIS system a plus.
• Willingness to learn and grow within the HR profession.
• Experience with office equipment (i.e., copier, mail machine, fax machine).

Education & Experience:

• High school diploma or equivalent required.
• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Previous office or administrative experience preferred but not required.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must be able to access and navigate each department within the organization’s facilities.