Human Resources Coordinator

Description

• L- We lift up our community
• O- We take ownership of our collective performance
• V- We value and respect all employees
• E- We empower employees to grow

The purpose of this position is to provide administrative support to the Human Resources department. This is accomplished by answering and screening calls; directing visitors; completing routine clerical tasks; preparing meeting and agenda materials; processing documents and requests; maintaining office supplies and inventories; working with vendors; distributing mail and maintaining records. Other duties may include scheduling and coordinating events, completing records retention activities, and participating in the budget process.

Specific Duties and Responsibilities

• Serves as front desk reception for the department;
• Answers and directs departmental phone calls;
• Facilitates background checks; pre-employment processes for departments;
• Maintains employee files by creating, filing, and scanning as needed;
• Receives and distributes departmental mail;
• Prepares meeting and agenda materials for departmental meetings;
• Processes required paperwork for employee transfers, changes in job classification, salary increases, and other related employment matters;
• May assist with the preparation of reports such as attendance, new hire, and turnover reports;
• Prepares purchase orders and processes invoices for the department;
• Conducts employment verifications;
• Schedules and coordinates department events;
• Prepares new hire orientation packets;
• Performs other assigned duties.

Qualifications

• Associate’s degree;
• Two (2) years of related work experience in office administration;
• Or equivalent training, education, and/or experience; and
• Valid Driver’s License.

Supplemental Information

• Knowledge of City policies and procedures;
• Knowledge of office management systems and procedures;
• Knowledge of Microsoft Office Suite.
• Skill in operating general office equipment;
• Skill in organizing and prioritizing work;

• Skill in communicating effectively both orally and in writing; and
• Ability to maintain confidential information;

• Ability to establish and maintain working relationships with City administration, other employees, and the general public.