Human Resources Coordinator

Job Summary
The HR Coordinator supports day-to-day HR operations, ensuring a smooth employee experience throughout the employee’s lifecycle from recruiting and onboarding through data maintenance, compliance, and employee support. This role manages employee engagement, training, and benefits coordination.

Job Responsibilities

• Recruiting Support: Post jobs, schedule interviews, coordinate candidate communications, manage background checks, and reference checks.
• Onboarding & Offboarding: Prepare offer letters, collect documentation, run new-hire orientations, create employee files, coordinate equipment and systems access, process exits and recover assets.
• Education & Training: Plan and execute the training requirements for all our staff in accordance with state, local and vendor standards.
• Talent & Performance: Coordinate performance evaluation cycles. This includes 30, 60, 90-day reviews, and annual reviews.
• HRIS & Records: Maintain accurate employee records (personal data, status changes, compliance documents); assist with HRIS data entry, audits, and reporting.
• Benefits Administration: Support enrollments in medical, dental, 401k etc., life event changes, eligibility tracking; help answer employee questions; liaise with brokers/carriers as directed.
• Compliance: Assist with EEO, I‑9, E-Verify, FMLA/leave tracking, required postings, training records, and policy administration.
• Employee Support: Respond to all HR inquiries; escalate complex issues to the HR Manager.
• Protected Leaves: Educate employees and process federal, WA & CA protected leaves.
• Engagement & Events: Help plan HR programs (recognition, engagement surveys, wellness, HR communications).
• Payroll Support: Submit changes (new hires, terminations, pay changes, deductions) to payroll before deadlines; validate reports.
• Reporting: Prepare routine HR metrics (headcount, turnover, time-to-fill, etc.).
• This job description includes the main duties and responsibilities of the job, but job duties are not limited to it, may perform other duties as assigned.

Job Qualifications

• 1-2 years of HR support, recruiting coordination, or administrative experience.
• Knowledge of WA & CA federal employment laws (WLAD, ADA, PFML, Paid Sick Leave, ACA).
• Experience with HRIS/ATS (e.g., Workday, UKG, WorkEasy, Paylocity) preferred.
• Preferred bilingual (English/Spanish)
• Strong organizational skills, attention to detail, and discretion with confidential data.
• Excellent written and verbal communication; customer-service mindset.
• Proficient in Microsoft 365.

Environment:

• Extensive amounts to of time sitting at workstation
• Moderate amount of walking on concrete floors
• Must be able to lift up to 10 pounds
• Occasional work in extreme cold temperatures

Pay: From $21.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Education:

• High school or equivalent (Required)

Language:

• Spanish (Preferred)

Work Location: In person