Human Resources Intern

JOB
Recruitment is now open for the opportunity to become an intern with the Human Resources Department at the City of Lake Stevens!Performs a variety of professional, technical and administrative duties in support of the development, implementation and administration of Human Resources programs and activities.Why Become an Intern here at the City of Lake StevensThe City of Lake Stevens offers various opportunities to become involved in local government, providing invaluable hands-on experience in services within the public sector. As an intern, you will work closely with city leaders to gain insight into how decisions are made and implemented within a growing community. You’ll have the chance to make a significant impact on projects that benefit residents, ranging from infrastructure development and environmental sustainability to asset management and public administration. Additionally, the internship provides excellent networking opportunities and the chance to develop the necessary skills for your future career. You can find everything you need to know in our Internship Program Handbook linked here.This internship performs a variety of professional, technical and administrative duties in support of the development, implementation and administration of Human Resources programs and activities.This position will primarily focus on following projects: Records Management: Assist in Human Resources records management tasks to include: Performing digital conversion of personnel recordsConducting file audits, organizing and preparing documents for archiving and dissemination to the State Archives (physical and digital files)Organizing digital file systems to include HRIS software, SharePoint, and OneDrive.Emergency Management: Emergency Worker Policy and Manual Development: Assist the Risk Manager in drafting an emergency worker (CERT) policy manual for the City of Lake Stevens. Ensure alignment with FEMA guidelines, state regulations, and local policies.Tabletop Exercises (Emergency Management): research best practices, identify exercise topics based on existing city emergency plans, and develop tabletop scenarios. COOP Planning: Support the Risk Manager in the City’s Continuity of Operations Planning efforts by conducting research, preparing meeting materials, and drafting selected chapters of the plan.Emergency Action Plan research and alignment with County EAP, Emergency Management SharePoint site update. Safety & TrainingAssist Safety Coordinator with various Safety Week initiatives (Safe and Sound Week, Great Shakeout).Developing digital safety reporting and audit forms for SharePoint use. Complete annual Safety Data Sheet audit and update.Support Safety Coordinator in online training creation.

EXAMPLE OF DUTIES
Essential duties and responsibilities may include, but are not limited to, the following: Maintains a variety of complex and confidential records including employee personnel files; separates medical, occupational exposure, and evaluation files.Organizes, coordinates, and/or conducts the preparation and distribution of verbal and written information to employees as necessary. Assists in developing marketing materials and conducting website updates.Learns and assists with to accurately apply the American with Disabilities Act (ADA), Family and medical Leave Act (FMLA), Fair Labor Standards Act (FLSA), and other related federal and state regulations. Learns and assists with policy management, policy development and revision, and maintaining compliance with employment laws.Composes, inputs, and edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.Learns and assists with entry-level recruiting, hiring, onboarding, and training processes and practices.Assists with employee committee and events, including wellness, employee appreciation and safety.Conducts research and performs special projects as assigned.Maintains regular and reliable attendance.Performs other duties as assigned.SCHEDULE: Must be able to commit to a minimum of 15 hours a week during the quarter; university breaks, mid-terms, and finals are excluded. Additional hours may be available dependent upon the candidate's schedule. Up to 40 hours per week may be available during the summer.Internship length is flexible dependent on the candidate’s availability. Estimated length is ten (10) weeks, with a maximum of twenty (20) weeks allowed.

SUPPLEMENTAL INFORMATION
How to ApplyApplications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible. In order to be considered for this opportunity, please include the following with your online application: An attached resume outlining (in reverse chronological order) your experience to date.A cover letter explaining your qualifications and why you believe you are a viable candidate for this positionContact details for a minimum three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachmentA copy of your unofficial academic transcriptThe City of Lake Stevens is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, sex, age, color, sexual orientation, religion, national origin, marital status, genetic information, veteran’s status, disability, or any other basis prohibited by federal, state or local law. There are no limitations to who's a best fit to serve this community. If we contact you for an interview and you need specific accommodations, please let us know. Please contact Human Resources at (425) 622-9400, ten (10) days in advance to allow time for us to make proper arrangements. You're also welcome to mail your request to City of Lake Stevens Human Resources, P.O. Box 257, Lake Stevens, WA 98258; or email to HR@lakestevenswa.gov.