Human Resources Manager

1. Recruitment & Staffing:

• Supervise in the recruitment process by preparing job descriptions, posting job advertisements, screening resumes, conducting interviews, and managing the hiring process.
• Coordinate with department heads to identify staffing needs and source suitable candidates for various roles within the organization.
• Ensure proper documentation and personal information is collected from shortlisted candidates.
• Administer the full recruitment cycle, from job advertising to contract signing and issuing appointment letters.

2. Employee Relations:

• Maintain positive employee relations by addressing concerns, resolving conflicts, and ensuring a healthy work environment.
• Promote employee engagement through programs, activities, and effective communication channels.
• Ensure adherence to company policies, code of conduct, and procedures.
• Support in handling employee grievances and find practical solutions to improve employee morale and satisfaction.

3. Performance Management:

• Supervise in the development and execution of performance appraisal systems to assess employee performance.
• Support the implementation of Performance Improvement Plans (PIPs) and provide coaching to managers for better performance management.
• Track and report on employee performance, ensuring the process aligns with organizational goals.

4. Training & Development:

• Organize and coordinate training programs to enhance employee skills, including safety programs, leadership training, and technical development.
• Establish relationships with external trainers/institutes to facilitate specialized training sessions and ensure training content meets organizational needs.
• Maintain training records and evaluate the effectiveness of training programs.
• Manage the training for DM and above-level positions as per management approval.

5. Compensation & Benefits:

• Supervise in the administration of payroll, ensuring timely and accurate salary processing.
• Support the management of employee benefits, including leave management, gratuity, and other employee welfare initiatives.
• Handle loan applications and ensure payroll software entries are updated accordingly.
• Process salary, bonus, allowances, leave encashment, and increments on time and with accuracy.

6. Compliance & Legal:

• Ensure HR practices comply with all applicable labor laws, safety regulations, and industry standards.
• Maintain records and documentation for statutory compliance requirements.
• Ensure internal policies such as dress code, leave deductions, and time attendance compliance are adhered to.

7. HR Reporting & Record-Keeping:

• Maintain up-to-date and accurate HR records, ensuring confidentiality and security of sensitive information.
• Prepare and share regular HR reports, such as headcount, attrition, and other metrics for management review.
• Process and manage attendance rewards, leave encashment, and any employee-related adjustments.
• Issue confirmation letters and manage employee exit processes, including conducting exit interviews and preparing clearance documents.

8. HR Administrative Tasks:

• Follow up on pending applications, manage time-in/out adjustments, and process grace-time deductions.
• Circulate memos, holiday announcements, and other HR-related updates across the company.
• Maintain employee personal files (Head Office) and ensure all records are up-to-date and properly organized.
• Manage important HR files, tagging files, and ensuring proper documentation is maintained.
• Ensure the accurate preparation of the payroll configuration, including approval hierarchy and other necessary adjustments.

9. Organizational Events & Employee Engagement:

• Organize and manage company events, including employee birthdays, annual functions, and official trips.
• Support HR initiatives to enhance employee retention, company culture, and organizational development.
• Prepare and implement various employee engagement activities and programs to foster a positive work environment.

10. General HR Support:

• Assist the CEO/Manager HR in day-to-day HR activities, including strategic planning and executing HR-related initiatives.
• Participate in the development and implementation of HR policies and procedures to improve organizational efficiency.
• Handle specific research tasks assigned by management for continuous improvement in HR operations.
• Process final settlements for resigned employees, ensuring compliance with all required procedures.
• Assist in the updating of existing Job Descriptions (JDs) and creation of new ones as required by department heads.

11. Recruitment & Selection Process:

• Oversee the entire recruitment process, from posting job ads, shortlisting CVs, and scheduling interviews, collecting required documents from selected candidates, and issuing appointment letters.
• Collaborate with department heads to ensure that recruitment needs are met effectively and promptly.

12. HR Policy Updates:

• Regularly review, update, and implement HR policies to ensure compliance with evolving legal requirements and industry standards.
• Ensure employees are informed and compliant with updated policies, procedures, and organizational practices.

13. Payroll & Attendance Management:

• Manage and process attendance-related tasks, including the preparation of attendance rewards, advance salaries, and other payroll-related duties.
• Regularly update payroll software with changes or additions per management instructions.

Job Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field (Master’s degree preferred).
• At least 5-7 years of experience in HR, preferably in the textile or manufacturing industry.
• Strong understanding of HR best practices, labor laws in Pakistan, and the specific requirements of the spinning industry.

Head Office Location: DHA Phase 2 Near Bhatta Chowk, Lahore

Required Skills:

• Excellent communication and interpersonal skills.
• Strong organizational, multitasking, and time management skills.
• Proficiency in HR software, MS Office Suite, and Payroll systems.
• Ability to maintain confidentiality and manage sensitive information with discretion.
• Problem-solving and decision-making skills.

Job Benefits:

• Competitive salary and benefits package.
• Health insurance and other employee welfare benefits.
• Opportunities for professional growth and career advancement.
• A dynamic and supportive work environment.

Job Type: Full-time

Pay: Rs100,000.00 - Rs140,000.00 per month

Work Location: In person