Human Resources Payroll

Job Summary

The Payroll officer will be responsible for planning, organizing and implementing procedures for NMC and Business Units Payroll Section. Oversee all activities related to Payroll, assists in all aspects of employee compensation, preparation, planning, and analysis and monitoring.

Major Duties and Responsibilities

• Ensures through his actions, either directly or indirectly, that a superior quality of medical treatment, compassion and understanding is given to every patient served at the NMC hospitals and clinics.
• Process all payroll transactions, i.e. employees' compensation, retroactive pay, increments, all types of leaves, paperwork and settlements for terminated employees, all types of deductions and other payroll section related services.
• Review, check and signs all types of staff settlements (leave, end of service, ticket compensation settlements, schools fees reimbursement and others).
• Review and sign all NMC and Business Unit staff monthly salary applying computerized payroll program.
• Coordinate with GOSI Representative and all transactions related to GOSI i.e. deductions, contributions, and others which is forwarded to GOSI as per the NMC practice.
• Supervise, check and review all receivables from Human Resources Development Fund (HRDF) based on the signed contract of agreement.
• Coordinate work activities for the Payroll Section of NMC and assigned Business Units and ensures that payroll deadlines are met.
• Assures maintenance, accuracy and confidentiality of NMC and assigned Business Unit payroll records and reports.
• Keep records of all documents / transaction reports concerning all payroll activities.
• Provide technical expertise and respond to questions or complaints from employees related to payroll issues.
• Communicate and work with Department Directors and Heads to obtain and provide information, resolve discrepancies and correct errors.
• Gather, process and review documents requested in legal subpoenas, (should a complaint was brought to the court) regarding employee's wages and other benefits, coordinate related information with Human Resources Director, including retrieving payroll wages since date of hire, dates of absences and reason of absences and submit to the proper court and/or attorney.
• Coordinates payroll processing with Finance and Information Technology Departments.
• Assures compliance with the NMC and Business Unit regulations, established policies and procedures concerning payroll processing.
• Performs other applicable tasks and duties assigned within the realm of the employee's knowledge, skills and abilities.

Reporting to

• Director of HR Operation

Qualifications:

A minimum of:

• Bachelor's Degree in Finance, Accounting or equivalent.
• Five (1) years extensive payroll experience.
• Excellent interpersonal communication skills, fluent in both verbal and written English.
• Good knowledge of Microsoft Excel and Word as well as computerized accounting applications.
• Knowledge of general payroll procedures, generally accepted accounting principles and internal controls.
• Ability to use supervisory skills to direct, monitor, motivate and train staff.
• Ability to manage the workload effectively including planning, organizing, prioritizing, meeting deadlines and handling multiple tasks simultaneously.
• Ability to work effectively on a diverse workforce.
• Ability to use good judgment to make decisions and handle stress and pressure.
• Performs other applicable tasks and duties assigned within the realm of the employee's knowledge, skills and abilities.