Human Resources Supervisor

About Rivas & Associates

Rivas & Associates is more than a law firm. We are a mission-driven team committed to making a real difference in people’s lives. Our focus is on delivering top-tier legal services with compassion, clarity, and respect. As we continue to grow, we are looking for passionate professionals who want to be part of something bigger - a collaborative, fast paced environment where your work has purpose and your ideas matter. Join us in helping clients navigate life changing legal moments with confidence and care.

Job Overview

We are seeking a disciplined, detail-oriented HR Supervisor to anchor our Human Resources function. This is a pivotal role focused on the execution, accountability, and legal integrity of our team operations. Reporting to the Director of Operations, you will oversee the day-to-day HR workflow, ensuring that our firm remains a compliant, organized, and supportive environment for our professionals.

Key Responsibilities

1. HR Operations & Workflow Supervision

• Lead the daily administrative operations of the HR department, supervising 1–2 team members.
• Oversee the full lifecycle of recruitment coordination: from job postings and candidate tracking to seamless interview scheduling.
• Mastermind the onboarding and offboarding experience to ensure every employee starts and ends their journey with clarity and respect.
• Administer benefits programs, employee enrollment, and maintain meticulous personnel files.
• Track key HR metrics and provide actionable reports to leadership.

2. Compliance & Risk Management

• Act as the firm’s safeguard by ensuring full compliance with federal, state, and local employment laws (FMLA, ADA, FLSA, etc.).
• Maintain and update the employee handbook and firm policies under the direction of leadership.
• Conduct regular internal audits of HR records to ensure "audit-ready" status at all times.
• Coordinate documentation for disciplinary actions and terminations, ensuring all steps are legally sound and professionally handled.
• Partner with the Director of Operations to mitigate risk and escalate complex employee relations issues.

3. Leadership & Employee Relations

• Serve as the primary point of contact for employee inquiries regarding policies and procedures.
• Provide clear direction, coaching, and accountability for HR administrative staff.
• Support leadership in documenting and following up on performance management initiatives.

Qualifications

• Experience: 4 to 7 years of progressive HR experience; prior supervisory experience is highly preferred.
• Industry Knowledge: Strong, up-to-date knowledge of employment law and HR compliance.
• Legal/Professional Services: Experience in a law firm or professional services environment is a significant plus.
• Technical Skills: Proficiency in administering benefits systems and employee documentation platforms.
• Certification: SHRM-CP, SHRM-SCP, or PHR certification is preferred but not required.
• Attributes: High attention to detail, impeccable professional judgment, and the ability to handle confidential information with total discretion.

Note to Recruiters and Third-Party Agencies:
We truly appreciate your interest and the work you do to support talent acquisition. However, at this time, we are not engaging with external recruiters or third-party agencies for this role. Thank you for respecting our process.

Background Check Requirement:

A background check is required for this position.

Candidates must have legal authorization to work in the United States. Employment eligibility will be verified through E-Verify.

Equal Opportunity Employer Statement:

Rivas & Associates is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: $68,000.00 - $78,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Work Location: In person