Import Export Executive

Job Summary:

The Import–Export Executive will handle end-to-end import and export operations, including documentation, logistics coordination, regulatory compliance, and communication with suppliers, shipping lines, CHA, freight forwarders, and clients. The role ensures timely and accurate execution of shipments while maintaining proper records and adherence to statutory requirements.

Key Responsibilities:1. Import Operations

• Coordinate with international suppliers for purchase orders, shipment schedules, and documentation.
• Manage all import documents: Commercial Invoice, Packing List, Bill of Lading/Airway Bill, COO, Insurance, MSDS, etc.
• Coordinate with CHA for customs clearance, duty payments, and documentation submission.
• Track import shipments and ensure timely delivery to the warehouse/factory.
• Verify HS codes, duty structures, and import compliance requirements.
• Handle payment processing such as advance TT, CAD, LC, and ensure timely document receipt.

2. Export Operations

• Prepare all export documents including Invoice, Packing List, BL/AWB, COO, LC documents, shipping instructions, etc.
• Coordinate with shipping lines, freight forwarders, CHA, and transporters for vehicle placement, container booking, and documentation.
• Track export shipments and provide timely updates to customers and management.
• Submit export documents to banks for LC negotiation, DP/DA/TT documentation, and follow up for payment realization.
• Ensure compliance with INCOTERMS, customs regulations, and client requirements.

3. Logistics & Coordination

• Arrange transportation, container movements, and delivery schedules for both import and export operations.
• Coordinate with internal departments (production, QC, accounts, warehouse) for dispatch planning and material readiness.
• Ensure timely submission and accuracy of documents to reduce delays and demurrage/detention.

4. Regulatory Compliance & Documentation Control

• Maintain proper records of all import and export documentation.
• Ensure compliance with DGFT, customs, GST, FSSAI, and other applicable government regulations.
• Assist in applying for export incentives such as RODTEP, ROSCTL, Advance License, EPCG, etc.
• Maintain filing of shipping documents, bank documents, and statutory records.

5. Communication & Vendor Management

• Communicate with international suppliers, clients, forwarders, CHA, and banks.
• Negotiate freight rates when required.
• Resolve any issues related to cargo, documentation, or delivery timelines.

Skills & Qualifications:

• Graduate (preferably B.Com/BBA/Logistics/Supply Chain).
• 1–5 years of experience in import/export operations.
• Strong knowledge of INCOTERMS, customs procedures, LC documentation, DGFT regulations, and logistics coordination.
• Proficiency in MS Office (Word, Excel) and email drafting.
• Excellent communication and follow-up skills.
• Attention to detail and ability to handle time-sensitive work.

Job Type: Full-time

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person