Import Operations Executive - TJ / 1855938

Our client Recruit AI is looking for a Import Operations Executive in Lahore

The role of Import Documentation & Customs Executive also involves active communication and coordination with accounting teams to handle costing sheets and import expenses properly. The executive is responsible for following up on shipping updates, payments, and delivery timelines while resolving any shipment-related issues promptly and professionally. This position suits candidates who have a bachelors degree in Business Administration, Commerce, Supply Chain, or related fields, along with 2 to 4 years of relevant experience in import operations. Strong understanding of import procedures, shipment documentation, and logistics coordination is essential. Mastery of MS Excel and email correspondence is expected to facilitate efficient communication within the department. Although the role does not include team management Responsibilities

, it requires effective collaboration with an existing team to maintain smooth import operations and consistent documentation standards.

Responsibilities

• Handle end-to-end import documentation and shipment processing ensuring accuracy and compliance.
• Coordinate effectively with international suppliers, freight forwarders, and clearing agents to manage import shipments.
• Monitor shipment schedules and customs clearance procedures to ensure timely delivery of consignments.
• Prepare, maintain, and organize all import-related records including invoices, bills of lading, packing lists, and associated documents.
• Calculate product costing, landed cost, and all import-related expenses with accuracy.
• Maintain detailed costing sheets and coordinate with the accounts department concerning import costs.
• Operate FAST accounting software to manage import records and track expenses.
• Ensure all import operations comply with company policies, regulatory requirements, and documentation standards.
• Follow up on shipping updates, payment schedules, and delivery timelines to ensure process efficiency.
• Promptly resolve shipment-related issues in a professional and efficient manner.
• Maintain accurate reporting and organized documentation of all import activities for audit and reference purposes.
• Utilize MS Excel to prepare reports, analyze data, and track import operations metrics.
• Communicate clearly and consistently via email and other correspondence channels to ensure smooth coordination within the department.
• Manage multiple tasks and deadlines efficiently, ensuring that all import operations progress within stipulated timelines.
• Collaborate closely with team members and other departments to support smooth import and customs functions.