Import/Export Coordinator

Experience: 4 to 6 Years

Job Description:

Key Responsibilities:

A. Import Management

• Prepare & process import purchase orders, LC applications, and shipping instructions.
• Coordinate with overseas suppliers, freight forwarders, and CHA for timely dispatch and clearance.
• Ensure completeness of import documentation (Invoice, Packing List, AWB/BL, COO, etc.).
• Monitor shipment tracking, ETD/ETA updates, and customs clearance.
• Coordinate for duty payment, bond/Bill of Entry submission, and warehouse delivery.
• Maintain Import Tracker with landed cost and inward tracking.

B. Export Management

• Manage export orders, documentation, and buyer compliance.
• Handle pre/post-shipment documents (Invoice, Shipping Bill, ARE-1, LUT, etc.).
• Liaise with logistics partners for smooth export dispatch.
• Ensure EDPMS compliance and export realization tracking.
• Prepare MIS reports and support in incentive claims (RoDTEP, MEIS).

C. Merchant Trade Transactions

• Handle merchant trade as per RBI guidelines.
• Manage LC back-to-back arrangements and third-party transactions.
• Ensure documentation and timelines match regulatory norms.
• Maintain records and audit trail.

D. EXIM Compliance & RBI Reporting

• Manage EXIM compliance for capital/raw material goods.
• RBI reporting (BEF, IDPMS/EDPMS, advance remittances).
• Track foreign payments, FIRCs/BRCs, and ensure closure of entries.
• Maintain SOPs and documentation as per FEMA, DGFT, and GST norms.

E. Logistics & Shipment Monitoring

• Monitor shipments from PO to plant/customer delivery.
• Coordinate with internal and external teams for timely movement.
• Track insurance, damage, and demurrage cases if any.

F. Import/Export Payments & Bank Coordination

• Handle payments (advance, LC, DP/DA, open account).
• Coordinate with finance and AD bank for forex deals and remittances.
• Reconcile payments with documentation and maintain trackers.

G. Cost Optimization & Lean Practices

• Suggest and implement cost reduction in logistics and warehousing.
• Support procurement and planning teams in JIT inventory.
• Drive process improvement in EXIM operations.

Key Skills Required:

• In-depth knowledge of EXIM, FEMA, Customs regulations.
• Familiarity with IDPMS/EDPMS, ICEGATE, DGFT, and ERP systems.
• Strong skills in coordination, documentation, and MS Excel.

Qualifications & Experience:

• Graduate in Commerce / International Business (MBA/PGDM preferred).
• 3–5 years in import/export roles within manufacturing or trading firms.
• Hands-on experience in merchant trade, LC handling, and RBI reporting.

KPIs / Success Metrics:

• Timely shipment clearance and delivery.
• 100% regulatory and documentation compliance.
• Accurate payment tracking and reporting.
• Cost savings through optimized logistics and duty handling.
• Closure of IDPMS/EDPMS entries within RBI timelines.

Job Type: Full-time

Pay: ₹35,000.00 - ₹50,000.00 per month

Benefits:

• Flexible schedule
• Health insurance
• Leave encashment
• Life insurance
• Paid sick time
• Provident Fund

Work Location: In person