Senior BIDS Coordinator Kochi

Key Responsibilities:

• Assist in managing the weekly global opportunity pre-screening process, including preparing agendas, updating registers, and maintaining accurate records in Salesforce.
• Support vendor registration processes by ensuring all required documentation is current and compliant.
• Maintain and update business development data, including master service agreements and project experience databases.
• Assist in due diligence checks for clients and partners using online tools.
• Provide administrative and coordination support in preparing responses to EOIs, RFIs, PQQs, and RFQs.
• Coordinate with technical, finance, legal, and marketing teams to gather necessary inputs for bid submissions.
• Maintain bid schedules, trackers, and deadlines to ensure timely submissions.
• Format and edit proposal documents to ensure consistency with brand and technical accuracy.
• Follow up on proposals, contracts, and business opportunities, logging updates and monitoring communications.
• Track business development expenses and assist with budget monitoring.
• Support procurement activities including purchase requisitions and supplier management.
• Assist in managing contracts, MSAs, and NDAs.
• Provide administrative support to senior BD staff, including calendar management, travel arrangements, and expense processing.

The minimum qualifications for this role are:

• Bachelor’s degree in Architecture, Business Administration, Project Management, or
  related field preferred.
• 10+ years of experience in bid coordination, business development, or related roles.
• Strong organizational skills with keen attention to detail.
• Excellent communication skills, both written and verbal, with a pleasing personality.
• Proficiency in Microsoft Office Suite, CRM software (Salesforce preferred), Adobe
  InDesign, and PowerPoint.
• Ability to work collaboratively in a fast-paced, team-oriented environment.
• Eagerness to learn and grow within the business development and architectural
  sectors.

The Individual:

• Effective verbal and written communication skills to articulate design ideas and collaborate with team members and clients.
• Proficiency in creating visually appealing presentations using design software.
• Strong interpersonal skills and the ability to build and maintain relationships with clients and stakeholders.
• Ability to work independently as well as collaboratively in a team environment.
• Exceptional organizational and time management skills to handle multiple tasks and meet deadlines.
• Excellent problem solving and conflict resolution skills.
• Strong attention to detail and excellent organisational skills.
• Ability to maintain confidentiality and handle sensitive information.

Please submit your CV and portfolio to humanresources_k@rsp.design and indicate “Senior BIDS Coordinator” in the email subject.

We regret that only shortlisted candidates will be notified. Thank you for your interest.