Junior Procurement Officer

Key responsibilities

Supplier and vendor management:

• Communicate regularly with suppliers and maintain positive relationships.
• Help evaluate and select new potential suppliers.
• Assist with keeping vendor databases up to date
• Procurement administration:
• Process purchase requisitions and prepare requests for quotations (RFQs).
• Issue RFQs to approved suppliers and review incoming quotations.
• Generate purchase orders based on approved evaluations.
• Track the status of orders and coordinate with internal teams for delivery schedules.
• Invoice and payment processing:
• Receive and verify supplier invoices against purchase orders and delivery receipts.
• Submit verified invoices to finance for payment.
• Assist with accounts payable processes.
• Compliance and reporting:
• Ensure all procurement activities comply with organizational guidelines and policies.
• Maintain organized, accurate filing systems for all procurement documents.
• Assist in preparing reports on procurement activities and expenditure.
• Internal coordination and analysis:
• Collaborate with internal departments, such as project managers and inventory clerks, to meet procurement targets and requirements.
• Conduct basic market research and price analysis.
• Support cost-saving initiatives and process improvement efforts.

Job Type: Full-time