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Junior Procurement Officer

JOB_REQUIREMENTS

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Key responsibilities

Supplier and vendor management:

  • Communicate regularly with suppliers and maintain positive relationships.
  • Help evaluate and select new potential suppliers.
  • Assist with keeping vendor databases up to date
  • Procurement administration:
  • Process purchase requisitions and prepare requests for quotations (RFQs).
  • Issue RFQs to approved suppliers and review incoming quotations.
  • Generate purchase orders based on approved evaluations.
  • Track the status of orders and coordinate with internal teams for delivery schedules.
  • Invoice and payment processing:
  • Receive and verify supplier invoices against purchase orders and delivery receipts.
  • Submit verified invoices to finance for payment.
  • Assist with accounts payable processes.
  • Compliance and reporting:
  • Ensure all procurement activities comply with organizational guidelines and policies.
  • Maintain organized, accurate filing systems for all procurement documents.
  • Assist in preparing reports on procurement activities and expenditure.
  • Internal coordination and analysis:
  • Collaborate with internal departments, such as project managers and inventory clerks, to meet procurement targets and requirements.
  • Conduct basic market research and price analysis.
  • Support cost-saving initiatives and process improvement efforts.

Job Type: Full-time

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