Leasing Administration Coordinator

About the Role:

As a CBRE Leasing Administration Coordinator, you will providing administrative support to areas of the Leasing Business Line including operations, agreements, registrations and social media.

What You’ll Do:

• Preparation of Listing Authorization Form
• Create new listings and update new ones on behalf of agents
• Collect relevant listing documents from agents and apply for Trakheesi Permit Number per listing
• Monitor listing approval until it is published in CRM and Property portals
• Coordinate with Photographer regarding listing photos when required
• Keeping eye across all listings, ensuring active, updated prices, photos, positioning etc.
• Timely renewal of portals (Property Finder / Trakheesi)
• Contract negotiation and preparation for HOD approvals.
• Agency registrations and submission of documents via Developers / Landlords
• Fill out CBRE Legal Forms for draft brokerage agreement reviews on behalf of the agents
• Track agency agreements for renewals
• Completion of Supplier Registration Form and collection of documents for Supplier onboarding as and when required.
• Liaise with Marketing Department on properties for social media posting
• Manage Lead Conversion report
• Modify or update contact details on behalf of agents when required
• Verify all identification and company documents received from agents and clients are valid and clear
• Preparation of Agent-to-Agent forms
• Register Initial Due Diligence check with compliance team ( upon agent request )
• Provide requested documents, liaising between agent and compliance.
• Upon compliance client approval, initiate invoicing on ramp with accounts
• Receive rent cheques, security deposit and commission cheque from agents and clients ( as where needed )
• Issue acknowledgement recent for any payments or documents received
• Inform agent if any items are pending to prevent from client onboarding and / or pro forma issuance / tax invoice conversion.
• Maintain a Compliance and Billing tracker to ensure all the deals are recorded along with the relevant information (deal amount, fees,
• Coordinate with Admin Manager to resolve deal related issues
• Oversee office daily operations and report to Admin/Operations manager for any issues or repair requirements