Legal Assistant

About Us:
Weeks & Irvine, LLC is a well-established law firm with a strong regional presence, offering a wide range of legal services. We pride ourselves on delivering client-focused legal solutions with efficiency, integrity, and professionalism.

Job Description

Our Legal Assistant needs to manage our front desk daily and perform a variety of administrative and clerical tasks to assist the managing attorney in keeping the office functioning on a smooth basis. Our Legal Assistant will work closely with the managing attorney to prepare & review legal documents necessary to conduct a real estate closing.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person, office, or conference room
• Answer, screen and forward incoming phone calls
• Assist with closing files as needed (e.g. disbursing funds/scanning documents)
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Maintain office security by following safety procedures and controlling access via the reception desk
• Keep inventory of stock
• Update calendars and schedule appointments or meetings
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• Request documents necessary to conduct closings according to contract terms
• Check legal documents for accuracy
• Obtain attorney approval for legal documents related to the transaction
• The company reserves the right to add or change duties at any time

Skills

• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• Time management
• Active listening
• SoftPro experience is preferred

This Job Is Ideal for Someone Who Is:

Adaptable/flexible

• - enjoys doing work that requires frequent shifts in direction
Detail-oriented
• - would rather focus on the details of work than the bigger picture
High stress tolerance
• - thrives in a high-pressure environment

Supportive – enjoys working as part of a team