Legal Assistant/File Clerk

BMJRG is looking for a Front Office Assistant/File Clerk to manage our front desk and perform a variety of administrative and clerical tasks. You will be the first point of contact for our multi-faceted firm which has an emphasis on civil litigation. We are seeking a highly organized, professional and outgoing individual to join our team to handle incoming calls, greet clients, assist with a variety of clerical tasks including file management and digitizing important documents. The ideal candidate must be dependable, able to multi-task and be people-oriented and detail-oriented.

Responsibilities

• Answer, screen and direct all incoming calls
• Create a positive and professional first impression for all office visitors
• Receive, sort and distribute daily mail/deliveries
• Digitize current and closed client documents
• Sort client papers according to content, dates, document type, etc. and file both physically and electronically
• Create and update client pleading indexes
• Follow policies and confidentiality procedures to safeguard data and information
• Monitor office and kitchen supply inventories and report shortages
• Provide clerical support to attorneys, paralegals and management as needed

Skills

• Previous front office and/or file clerk experience. Law firm experience a plus.
• Capable of handling multiple phone lines
• Good knowledge of MS Office and office equipment
• Excellent communicator (verbal and written) with great organizational skills
• Dependable with respect to confidentiality, policies and attendance
• Great attention to detail
• Must be able to lift approximately 35 pounds
• High school degree or equivalent
• Minimum 1 year professional level administrative work experience

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person