Legal Secretary - Bilingual

Job Overview
Multilingual law firm is seeking a dependable and detail-oriented Legal Secretary to provide essential clerical and administrative support to our legal team, with a primary focus on personal injury cases and pre-litigation matters. This position is ideal for someone with strong organizational skills and a professional attitude who enjoys working in a fast-paced office environment. Proficiency in a secondary language is strongly preferred—particularly Vietnamese—but not required.

Responsibilities

• Answer and direct phone calls in a courteous and professional manner
• Greet and assist clients, visitors, and vendors
• Open, scan, and distribute incoming mail and faxes; prepare outgoing mail
• Schedule appointments, maintain calendars, and coordinate meetings
• Organize and maintain physical and digital client files
• Perform data entry and maintain client database systems
• Assist with copying, scanning, filing, and document organization
• Prepare cover letters, simple forms, and basic correspondence as needed
• Handle office supplies and inventory tracking
• Help drafting demand letters and packages

Requirements

• High school diploma or equivalent required
• At least 1–2 years of clerical or administrative experience in an office setting (legal experience preferred but not required)
• Proficiency in Microsoft Office (Word, Outlook, Excel)
• Excellent attention to detail and time management skills
• Strong communication and interpersonal skills
• Ability to handle confidential information with discretion
• Clean criminal background
• Reliable, punctual, and capable of working independently with minimal supervision
• Proficiency in a secondary language is strongly preferred, particularly Vietnamese, but it is not required.

We are an equal opportunity employer and proudly welcome applicants from all backgrounds, cultures, and walks of life. Our team reflects a wide range of experiences, and we believe that diversity strengthens our work and the support we provide to our clients. We are also an LGBT-friendly workplace, committed to fostering an environment where every individual feels respected, valued, and safe to be themselves.

As a small firm, we place great value on creating a family-like atmosphere where every team member feels encouraged and appreciated. We work collaboratively, celebrate each other’s strengths, and strive to maintain an environment that is steady, welcoming, and supportive.

If you’ve made it this far into the application, we would love to hear from you. Please email info@moodylawfirm.us and tell us your favorite city in the world, we enjoy getting to know our applicants beyond the résumé.

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Benefits:

• Flexible schedule
• Free parking
• Parental leave

Work Location: In person