Litigation Executive Assistant- Chevy Chase, MD (HYBRID)

At GEICO, we offer a rewarding career where your ambitions are met with endless possibilities.

Every day we honor our iconic brand by offering quality coverage to millions of customers and being there when they need us most. We thrive through relentless innovation to exceed our customers’ expectations while making a real impact for our company through our shared purpose.

When you join our company, we want you to feel valued, supported and proud to work here. That’s why we offer The GEICO Pledge: Great Company, Great Culture, Great Rewards and Great Careers.

GEICO is seeking a highly skilled, motivated, and detail-oriented individual to serve as a Litigation Executive Assistant to the Head of Staff Counsel and other Staff Counsel leadership team. This position provides a broad range of administrative and requires excellent communication and task management skills, as well as interacting confidentially with all levels of leadership. There is also an expectation of strong technical skills, including MS Word, Excel, and PowerPoint. The selected candidate thrives in a fast-paced work environment with high expectations, significantly diverse assignments, and collaborative/team settings across all levels.

Essential Functions:

• Calendar management and resolution of scheduling conflicts. Scheduling meetings, including video conference calls.
• Interact and act as a liaison with business clients, business partners, outside counsel, internal and external office staff, or vendors.
• Work with leadership team regarding CLE courses for the department.
• Draft, edit, track changes/redline, and/or proofread communications and legal documents, create and update organizational charts, compare document versions, print/copy/scan, and use document management system to create/maintain business value documents.
• Create, edit, and update simple lists or tables utilizing provided data, format spreadsheets, and organize data.
• Process expense reports according to company policy, route/process invoices, and process check requests.
• Manage intake and routing of special processes or requests including those received via shared email boxes or SharePoint sites.
• Distribute and scan incoming mail, process outgoing mail, faxes, express mail.
• Prepare meeting agendas, materials, presentations. Coordinate reservations for meeting space, equipment needs, and catering.
• Support conference event planning.
• Place orders for supplies, business cards, and maintain supply rooms.
• Create, edit, and update PowerPoint presentations and create simple visual presentations such as charts and graphs.
• Maintain accurate and organized physical and electronic files in accordance with policies and procedures.
• Make travel arrangements, adjustments as needed, create itineraries, and coordinate ground transportation.
• Register guests with security, arrange for visitor/temporary badge access, reserve workspace, and act as primary point of contact for visitors including greeting and escorting them throughout the facility.
• Other Administrative ad hoc projects.

Basic Requirements:

• Position requires a minimum of 4 years’ experience as a legal secretary, paralegal or legal assistant handling personal injury litigation matters.
• Must be able to, with or without accommodation, perform the essential functions which include, but are not limited to seeing, hearing, typing and speaking.
• Work activities involve combinations of sitting, walking, kneeling, climbing, pulling, bending, lifting, carrying and standing for extended periods.
• Must be able to follow complex instructions, resolve conflicts or facilitate conflict resolution, and have strong organization/priority setting skills.
• Must be able to multi-task.
• Must be able to learn and apply large amounts of technical and procedural information.
• Must be able to communicate effectively verbally and in writing.
• Based on jurisdiction, may need to obtain and maintain a notary license.
• Must have the ability to type at least 40 words per minute.

Preferred Qualifications:

• Previous experience supporting senior leaders on a legal team/department.
• Previous experience in the insurance industry.

Location: Hybrid - Required to work on-site out of our Chevy Chase, MD location three days a week.

Annual Salary:

Starting at $28.29 - $49.13 hourly, equivalent to an annualized amount of $57,004.35 - $98,996.95 based on a 7.75h day.

The above annual salary range is a general guideline. Multiple factors are taken into consideration to arrive at the final hourly rate/ annual salary to be offered to the selected candidate. Factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate’s work experience, education and training, the work location as well as market and business considerations.

#LI-JC2

Annual Salary

$26.46 - $45.28

The above annual salary range is a general guideline. Multiple factors are taken into consideration to arrive at the final hourly rate/ annual salary to be offered to the selected candidate. Factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate’s work experience, education and training, the work location as well as market and business considerations.

At this time, GEICO will not sponsor a new applicant for employment authorization for this position.

The GEICO Pledge:

Great Company: At GEICO, we help our customers through life’s twists and turns. Our mission is to protect people when they need it most and we’re constantly evolving to stay ahead of their needs.

We’re an iconic brand that thrives on innovation, exceeding our customers’ expectations and enabling our collective success. From day one, you’ll take on exciting challenges that help you grow and collaborate with dynamic teams who want to make a positive impact on people’s lives.

Great Careers: We offer a career where you can learn, grow, and thrive through personalized development programs, created with your career – and your potential – in mind. You’ll have access to industry leading training, certification assistance, career mentorship and coaching with supportive leaders at all levels.

Great Culture: We foster an inclusive culture of shared success, rooted in integrity, a bias for action and a winning mindset. Grounded by our core values, we have an an established culture of caring, inclusion, and belonging, that values different perspectives. Our teams are led by dynamic, multi-faceted teams led by supportive leaders, driven by performance excellence and unified under a shared purpose.

As part of our culture, we also offer employee engagement and recognition programs that reward the positive impact our work makes on the lives of our customers.

Great Rewards: We offer compensation and benefits built to enhance your physical well-being, mental and emotional health and financial future.

• Comprehensive Total Rewards program that offers personalized coverage tailor-made for you and your family’s overall well-being.
• Financial benefits including market-competitive compensation; a 401K savings plan vested from day one that offers a 6% match; performance and recognition-based incentives; and tuition assistance.
• Access to additional benefits like mental healthcare as well as fertility and adoption assistance.
• Supports flexibility- We provide workplace flexibility as well as our GEICO Flex program, which offers the ability to work from anywhere in the US for up to four weeks per year.

The equal employment opportunity policy of the GEICO Companies provides for a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability or genetic information, in compliance with applicable federal, state and local law. GEICO hires and promotes individuals solely on the basis of their qualifications for the job to be filled.

GEICO reasonably accommodates qualified individuals with disabilities to enable them to receive equal employment opportunity and/or perform the essential functions of the job, unless the accommodation would impose an undue hardship to the Company. This applies to all applicants and associates. GEICO also provides a work environment in which each associate is able to be productive and work to the best of their ability. We do not condone or tolerate an atmosphere of intimidation or harassment. We expect and require the cooperation of all associates in maintaining an atmosphere free from discrimination and harassment with mutual respect by and for all associates and applicants.