Marketing Coordinator

About Us:

CS Operations provides back-office services to early-stage clean-tech companies, with a focus on small - to mid-market startups and unique business situations. We prioritize working with organizations that champion positive environmental, social, and governance values.

With offices in Portland, Maine and West Palm Beach, Florida, CS Operations specializes in U.S.-based opportunities across a range of green industries. Our current portfolio includes projects in indoor agriculture, biomass waste-to-energy, carbon sequestration, and energy efficiency systems for commercial real estate.

Job Overview:

We are looking for a reliable and motivated Communications Coordinator to support our Corporate Affairs team and the Portland office branch. This onsite role requires excellence in administrative support, strong organizational skills, and a growth oriented mindset.

The ideal candidate is collaborative, creative yet detail-oriented, and a proactive self-starter with a great sense of humor. They thrive under deadlines, maintain a calm and confident demeanor, and consistently produce high-quality work with precision and timely follow through.

This position offers a dynamic blend of marketing, communications, and administrative responsibilities, making it an excellent opportunity for a curious and driven individual eager to take on new challenges and grow within our organization.

General Administration and Office Management:

· Respond to incoming communications or direct them to the appropriate team members

· Provide general administrative support to the Portland office team

· Collaborate closely with other administrators within the company at different locations; streamline administrative processes; maintain organized and up-to-date records and files

· Occasionally assist with the planning and execution of events and other special projects

· Serve as primary point of contact for facility-related needs; manage office space security and software systems; maintain office supplies and equipment by proactively planning orders and services

Social Media:

· With Marketing Director’s oversight, manage content calendar and ensure timely publication across platforms (Facebook, Instagram, LinkedIn, YouTube)

· Monitor and manage engagement across all profiles including comments, messages, and reviews; provide regular analytics report

. Social media content creation and content management

• Assist with photo and video shoots as needed (as assistant/runner)
• Edit on-brand photos and text graphics for social media posts (required)
• Edit on-brand vertical video content for social platforms (preferred)
• Draft engaging captions tailored to platform-specific audiences and brand voice
• Build and maintain searchable database of approved content, photos, and brand assets across three company portfolios

General Marketing and Communications:

· Maintain project timelines, track project progress, and communicate updates

· Source vendors and obtain competitive quotes

· Coordinate logistics with external agencies, photographers, and videographers as needed

· Maintain and update marketing databases and email contact lists, ensuring data accuracy

· Develop and maintain marketing process documentation and playbooks for scalability

· Conduct market research, reporting on market trends and industry developments

· Record and track marketing spend; generate monthly budget reports

· Assist in developing standardized performance benchmarking reports across company portfolio

· Develop, edit, organize, and maintain communication materials like letterhead, presentations, white papers, etc. across the company portfolio

· Assist other departments like Human Resources and IT with communication tools, strategies, and best practices

Technical Skills:

· Proficiency in Microsoft Office suite, Excel required

· Strong research skills and familiarity with research best practices

· Familiarity with social media platforms (Meta Business, LinkedIn, YouTube)

· Skilled in Adobe Creative Suite, (with ability to edit vertical video content) Preferred

· Experience with cloud-based project management and collaboration software (Notion or similar)

· Experience with social media management platforms (Hootsuite, Buffer, or similar)

· AI literacy and adaptability: ability to quickly learn AI platforms (Jasper, Claude, Perplexity) to maximize efficiency of a small team

· Ability to quickly learn new platforms to adapt to changing marketing technology landscape

Requirements:

· Solid understanding of basic marketing and content principles

· Experience with creative and content creation workflows

· Ability to prioritize tasks and manage multiple responsibilities simultaneously with minimal supervision

· Strong interpersonal skills and ability to collaborate across departments; sound judgment with high levels of integrity and confidentiality

· Proactively identify and resolve challenges

· Willingness to travel occasionally

· Superior written and verbal communication

Education:

. Bachelor's Degree in relevant field in Marketing, Business Administration, Communications, or related field or equivalent experience

Benefits:

· Medical, dental, vision, life insurance

. Company paid short term, long term disability

· Paid Holidays

· 10 Days of PTO

· 401k

Office: Portland, ME Office (Onsite).

Work Type: In person Monday - Friday.

Vacation: Entitled to 2 weeks' paid vacation per annum, accrued each pay period.

Job Type: Full-time

Pay: $51,000.00 - $53,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Portland, ME 04101 (Required)

Ability to Relocate:

• Portland, ME 04101: Relocate before starting work (Required)

Work Location: In person