Marketing Manager

Job Title: Marketing Manager

Dep:artment: MarketingCommunications

Reports To: Executive Director of MarketingCommunications

Status: Full-Time (40 hours) | Exempt

Position Summary

We're seeking a highly organized and detail-oriented Marketing Manager to oversee marketing operations, production workflows, vendor relationships, and budget management for CHCA's MarketingCommunications team. This role will also support email communication through our marketing automation tool. This role ensures the efficient execution of marketing initiatives that support CHCA's mission and strategic goals.

Operating as a shared service for the entire school, the MarketingCommunications team supports a wide range of internal stakeholders-including Admissions, Athletics, Fine Arts, Community Engagement, Development, and more. As the primary point of contact for internal clients (our colleagues), the Marketing Manager will provide exceptional customer service and support, ensuring smooth communication and timely delivery of projects.

In this role, you will maintain the annual marketing plan and calendar, manage our project management tool, and coordinate photography schedules. You will also oversee inventory of marketing collateral, manage vendor contracts, and track deliverables. Additionally, you will handle global budget management for MarketingCommunications, process invoices, and support administrative needs for the department.

This position will serve on a team with a Content StrategyCommunications Manager, DesignMarketing Strategy Manager, and Digital Marketing Manager to ensure seamless operations and timely delivery of marketing projects.

If you are a proactive, organized professional with strong operational and project management skills, we invite you to apply.

Key Responsibilities

Marketing OperationsProject Management

• Organize and track all projects.
• Maintain and manage the annual MarketingCommunications plan and calendar.
• Oversee photography schedule and coordinate with internal stakeholders.
• Organize archiving system and handle general department administrative needs.

Client ServiceCollaboration

• Serve as the primary point of contact for internal clients, providing exceptional customer service and support.
• Coordinate with internal stakeholders to gather content, approvals, and feedback.

Email Marketing Support

• Build and send emails through CHCA's marketing automation tool, Veracross.
• Ensure accuracy of lists, content, and formatting prior to deployment.
• Work closely with the Digital Marketing Manager to analyze email performance and identify opportunities to improve deliverability, engagement, and overall results.
• Support the development of email best practices, workflows, and operational efficiencies.

ProductionVendor Management

• Manage production of all print advertising (digital managed by Digital Marketing Manager).
• Oversee inventory of all CHCA marketing collateral.
• Manage vendor relationships and track contract deliverables for all marketing vendors.

BudgetFinancial Management

• Manage global MarketingCommunications budget.
• Process invoices and reconcile credit card transactions for the department.

Performance TrackingReporting

• Create and deploy post-event surveys; track and report engagement metrics.

CompetenciesSkills

• Strong organizational and project management skills with attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent communication and collaboration skills.
• Proficiency in Microsoft Office Suite and project management tools.
• Analytical mindset with ability to track and report metrics.
• Positive, team-oriented attitude with a customer-focused approach.

Leadership Opportunity

This position does not have direct reports but will collaborate with vendors and internal partners to execute projects.

QualificationsTechnical Skills

• Bachelor's degree in Marketing, Communications, Business Administration, or related field.
• 3–5 years of experience in marketing operations, project management, or related roles.
• Experience managing budgets and vendor relationships.
• Familiarity with print production processes and marketing collateral management.
• Strong organizational and administrative skills.

CHCA is an equal opportunity employer. All qualified candidates will be considered.

Essential functions under the Americans with Disabilities Act may include any of the duties, knowledge and skills listed above. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular attendance is an essential function of this job.

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

WORK ENVIRONMENT: The noise level in the work environment is usually moderate.

MENTAL FUNCTIONS: While performing the duties of this job, the employee is required to compare, analyze, communicate, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile and negotiate.