Mid-level Office Administrator

Job Description

At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

Boeing Defense Space and Security is currently seeking an Executive Office Administrator to join our team in Huntsville, AL.

The ideal candidate will possess a unique blend of business sense and the ability to build rapport with key partners. Additionally, you should be able to thrive in a fast-paced, evolving, agile organization and be a positive leader to others.

Position Responsibilities:

Performs the following tasks for managers on the executive payroll: Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards

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Collects and compiles data to provide visibility of status for traveler's review and/or signature
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Creates, edits and maintains electronic and written communication
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Tracks and maintains information relative to department and business operations
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Verbally communicates a wide variety of information to multiple audiences
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Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information
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Prioritizes and schedules management-level employee time and availability for efficient use of time; coordinates with senior executive administrative staff within Boeing Defense organization
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Tracks and maintains designated conference room schedules for availability and efficient use of resources
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Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources
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Orders and maintains office supplies
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Plans and implements logistics for executive level internal and external events
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Provides guidance for less experienced employees
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Works under limited supervision
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This position is expected to be 100% onsite. The selected candidate will be required to work onsite at Huntsville, AL. Expected shift will be 4- 10 hour days weekly.

This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and/or final U.S. Secret Clearance Post-Start is required.

Basic Qualifications (Required Skills/Experience):

5+ years of administrative or executive support experience, preferably supporting multiple senior leader

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Experience coordinating and processing domestic and international travel arrangements, generating expenses reports and reconciling corporate credit card charge
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Experience using Microsoft Office Products like Outlook, Power Point, Excel, and Wor
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Experience with organizing and facilitating MS Teams meetings (or similar online meeting tools
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Preferred Qualifications (Desired Skills/Experience):

Experience in partnering with executives to develop and manage the operating rhythm/cadence for executive leadership team

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Experience collecting, interpreting data, and managing high level projects for Executives or Senior Leadershi
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Experience working with senior leaders at partnering companies/organization
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Experience managing and organizing multiple deliverables and deadlines with minimal directio
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A team player, able to work in collaborative environmen
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Relocation

This position is located in a location that does not offer relocation. Candidates must live in the immediate area or relocate at their own expense.

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Shift:

This position is for 1st shift

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Please note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as market and business considerations.

Summary pay range: Min: $59,500 - $80,500

Applications for this position will be accepted until May. 14, 2026

Relocation

Relocation assistance is not a negotiable benefit for this position.

Security Clearance

This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and/or final U.S. Secret Clearance Post-Start is required.

Visa Sponsorship

Employer will not sponsor applicants for employment visa status.

Shift

This position is for 1st shift

Equal Opportunity Employer:

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.