Office Administrative Assistant

Job Overview

We are seeking a reliable and organized Part-Time Office & Administrative Assistant to support the back-office operations of our jewelry and watch repair company. This role focuses on administrative support, purchasing tasks, and operational reporting to help keep the business running smoothly.

The position is 15–20 hours per week, typically Monday through Thursday for 3–4 hours per day. Most work can be performed remotely, though occasional in-person visits may be required to collect paperwork or coordinate with store staff.

This role works closely with the Director of Store Operations and supports multiple retail locations.

Two weeks of initial training will take place in one of our stores so the assistant can develop a clear understanding of the business and the operations they will be supporting.

Key Responsibilities

• Assist with purchasing and accounts payable tasks using Bill.com and Xero
• Assist with sales tax tracking and reporting
• Support timekeeping repords using When I Work and Gusto
• Generate and organize operational and sales reports
• Maintain accurate digital records and documentation
• Coordinate paperwork and information flow between retail locations and the office
• Assist with general administrative tasks as needed

Qualifications

• Previous experience in office administration, bookkeeping, or accounting support
• Experience with Xero or similar accounting software preferred
• Strong organizational and time management skills
• High attention to detail and accuracy
• Comfortable working with cloud-based software and spreadsheets
• Ability to work independently in a remote environment
• Retail or multi-location business experience is a plus
• Familiarity with Lightspeed POS is a plus

Schedule & Work Environment

• Part-time: 15–20 hours per week
• Monday – Thursday, approximately 3–4 hours per day
• Primarily remote work
• Occasional in-person visits may be required to collect paperwork or coordinate with store locations

Pay: $22.00 - $25.00 per hour

Benefits:

• Employee discount
• Flexible schedule

Work Location: Hybrid remote in Lone Tree, CO 80124