Office Administrator

Key Responsibilities

1. Office Management & Coordination

• Oversee daily office operations (supplies, maintenance, and utilities).
• Serve as the main contact for internal communication and external vendors.
• Schedule and coordinate meetings, appointments, and travel arrangements.

2. Administrative Support

• Prepare and maintain official documents, reports, and records.
• Handle correspondence (emails, memos, phone calls, letters).
• Assist management in preparing presentations, reports, and proposals.
• Ensure filing systems (digital and physical) are updated and secure.

3. Financial & Inventory Assistance

• Monitor petty cash, reimbursements, and simple expense tracking.
• Assist in procurement of supplies and maintain inventory records.
• Support accounting by submitting invoices and expense reports.

4. HR & Staff Support (if applicable)

• Maintain attendance and leave records.
• Support in onboarding new employees and maintaining personnel files.
• Assist with coordination of staff schedules and payroll documentation.

5. Compliance & Documentation

• Ensure licenses, permits, and legal documents are up to date.
• Coordinate with management and external agencies for renewals or audits.
• Maintain confidentiality of company information at all times.

6. Communication & Customer Support

• Handle customer inquiries, complaints, or walk-in clients when needed.
• Coordinate between branches and head office for information flow.

Qualifications

Education:

• Bachelor’s degree in Business Administration, Management, Accounting, or related field.
• Diploma or vocational training in office management or accounting (for smaller businesses) can also be acceptable.

Experience:

• 3–5 years of experience in administrative or office support roles.
• Experience in retail, F&B, or service business administration is a plus.

Skills:

• Strong organizational and multitasking skills.
• Excellent communication
• Proficient in MS Office (Word, Excel, PowerPoint) and/or Google Workspace.
• Basic accounting or bookkeeping knowledge.
• Time management and ability to work independently.
• Discretion and professionalism in handling confidential information

Personality Traits

• Reliable and proactive problem-solver.
• Detail-oriented and disciplined.
• Approachable, helpful, and cooperative.
• Able to work under pressure and meet deadlines.

Job Type: Full-time

Pay: AED3,000.00 - AED5,000.00 per month