Office Administrator

Overview:

We’re looking for a dependable and detail-oriented Office Administrator to oversee daily operations, maintain an efficient workspace, and support internal teams through disciplined tracking, reporting, and problem-solving. The role requires strong coordination, timely execution, and proactive communication to keep office systems running smoothly.

Key Responsibilities:

1. Office Maintenance & Facilities

• Ensure all utilities and equipment remain operational with 95%+ uptime.
• Address maintenance requests within 24 hours.
• Supervise housekeeping and conduct regular preventive checks.

Frequency: Daily / Weekly

2. Asset Management

• Keep an updated record of all office assets (IT equipment, furniture, etc.).
• Conduct monthly asset audits and report losses or damages within 24 hours.

Frequency: Monthly

3. Procurement & Expense Management

• Follow the defined procurement process from quotation to payment tracking.Maintain a petty cash ledger with full monthly reconciliation.
• Submit weekly and monthly financial reports to Finance/HR.
• Track reimbursements and ensure 0% record discrepancies.

Frequency: Weekly / Monthly

4. Candidate & Visitor Management

• Greet and assist candidates/visitors promptly, ensuring a professional experience.
• Maintain accurate visitor logs and submit weekly summaries to HR.

Frequency: Daily / Weekly

5. Reporting & Documentation

• Generate and submit monthly reports in line with defined processes.
• Ensure timely and accurate documentation across all administrative functions.

Frequency: Monthly

Requirements:

• Bachelor’s degree in Business Administration or related field.

• Minimum 2 years of experience in office administration or a similar role.

• Proficient in Microsoft Office (Word, Excel, Outlook).

• Strong organization, communication, and multitasking abilities.

• Reliable, proactive, and maintains confidentiality at all times.

Job Type: Full-time

Pay: Rs50,000.00 - Rs60,000.00 per month

Work Location: In person