Office Administrator

Job Summary

We are seeking a detail-oriented and organized Office Administrator to provide essential administrative support to our office, accounting, and Human Resources functions. This role serves as the backbone of daily office efficiency and accounting administration, acting as the first point of contact for employees and visitors while ensuring smooth admin processes. The ideal candidate is proactive, discreet, and capable of handling confidential information in a fast-paced environment.

Key Responsibilities

• Office Administration:
• Manage front desk operations, including greeting visitors, answering phones, and handling incoming/outgoing mail.
• Coordinate office maintenance, facilities requests, and general administrative tasks (e.g., filing, copying, scheduling meetings).
• Assist with travel arrangements, event planning, and company-wide communications.
• Accounting/HR Administration:
• Coordinate onboarding for new hires (e.g., preparing paperwork, orientation schedules, and IT setup) and off-boarding processes.
• Assist with payroll preparation, benefits administration, and employee inquiries related to policies, leave, or benefits.
• Assist with Accounts Receivable and Accounts Payable activities
• Assist with purchasing and customer invoicing
• Ensure compliance with labor laws and company policies, including updating internal guidelines as needed.
• Qualifications and Requirements
• 1+ years of experience in office administration, accounting, or a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Knowledge of basic employment laws and accounting principles.
• Excellent organizational, time-management, and multitasking skills.
• Exceptional communication and interpersonal abilities, with a focus on confidentiality and discretion.
• Ability to work independently and collaboratively in a team environment.

Preferred Skills

• Experience with AP/AR/payroll processing or benefits enrollment.
• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field (preferred)
• Experience with ADP systems
• Experience with Epicor ERP system
• Familiarity with recruiting tools and applicant tracking systems.

This is a full-time position offering competitive benefits. If this sounds like you, we'd love to hear from you!

Pay: $22.00 - $30.00 per hour

Benefits:

• 401(k)
• Health insurance
• Health savings account
• Paid time off

Work Location: In person